If you’re a newbie when it comes to technology for employee monitoring then you’ll probably consult Google about how it works and what’s the best one to use. And don’t feel shy, most people do it as well. Internet comes extremely helpful when you want to get information about a specific subject and employee monitoring is no different. 


So, in this article we’ll see which are frequently asked questions regarding employee monitoring and how is employee monitoring software the answer to every single one of them.


How to Monitor My Employees’ Computers


The first one on the list is probably the most frequent one. So you found out that your employees are hiding something from you and aren’t being exactly honest about their work. Maybe they’re lacking productivity or just waste their time on Youtube or Facebook. Either way, you want to check this out. So, you ask Google, how to monitor your employees computer? And the answer is simple - get a spy program for PC. 


Now when we say spy, we don’t mean exactly spying on your employees. Such a software monitors their computer but with their consent. Nothing is being done behind their back. Employee monitoring software is great to boost productivity of your employees and to serve as an alarm when your employees start to waste their time on non work related activities. 


How to Monitor Employee Internet Usage


The next question on the list is regarding Internet usage. Let’s say you noticed your employees spend too much time on the Internet but you aren’t sure what sites they visit or whether those sites are work related or not. Employee monitoring software can help you out here as well.


It’s pretty easy to distinguish whether someone is using YouTube for most of their work time or Excel, Google Drive or other work-related platform. Why is it easy? Simply because YouTube uses a lot of data to play a specific video. It’s data consuming, and if your employee monitoring software shows you that a specific employee has used over 1 GB of data over a short period of time, you can in most cases be sure that it isn’t work related. Work programs are often light and then don’t consume large amounts of data. 


On the plus side, most network user monitoring software offer a detailed report at the end of each day where you can clearly see how much data did your employees use. 


How to Monitor Remote Computer Activity


Maybe you have remote employees who are working from home and not in your office. They aren’t close to you and it’s hard to keep an eye on them and the work they conduct. So, you would like to know if there’s a way to monitor them. And there is. 


Remote network monitoring software gathers information about everything your remote employees do. It doesn’t matter where they're located. When they start their PC and begin working on something related to your company, the software itself starts running. It works passively and collects all the data about the activities of your employees. So even though they are working from the warmth of their home, they do have some kind of surveillance and won’t fool around when it comes to working.


As with everything else, you’ll get a sweet report at the end of the day which will display the amount of time your remote employees spend on productive and unproductive activities. 



How to Track Websites Visited by Employees


This question is similar to Internet usage one, but it’s very different. In some companies, employees are allowed to use specific websites for their work. It’s a measure most employers bring just to minimize the chance of their workers lurking around, or running into malicious websites. And employee monitoring software is perfect for this.


In most cases, you can label the sites your employees use as productive, neutral and unproductive. You choose this by your own finding. You install the software and let it work. At the end of the day, it’ll give you a detailed visual report which shows how much time your workers spend on sites labeled with the categories you’ve chosen. You can use this information in a variety of ways to help you better manage your company. You can talk to your employees if they aren’t working productively or compliment them if they’re conducting their job the way they should. You can change the label of a specific site if you find out that it’s in fact useful. 


Conclusion


You see that employee monitoring comes in handy for a handful of situations. But, if one of your questions is what is the best computer monitoring software, then I can’t really help you out. There isn’t an overall accepted best software out there, so you’ll need to find the one which works best for you.


Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
OVERVIEW
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
TRACKING METHODS
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
GENERAL MONITORING FEATURES
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Attendance
Activity levels
Keylogger
Geolocation
Remote desktop control
Website/activity blocking
SCREENSHOTS AND RECORDING
Screenshots
Screenshots on demand
Screen recording
PRODUCTIVITY FEATURES
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
ADVANCED SECURITY FEATURES
User behavior analytics
Data loss prevention
Advanced file and web monitoring
REPORTING
Productivity reports
Team reports
Timelines
Email reports
Access management
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
OTHER
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
API
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock
OVERVIEW
Price (per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user + $16Free for up to 75 usersFrom $2.50 per userBasic plan: $30 for 5 users + $5 per additional userFrom $1.50 per employeeFrom $4 per user + $8From $2.20 per user
Free trial30 days14 daysYes14 days14 days14 days30 days
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone, chat and onlinePhone and chatEmail and onlineChat and phonePhone, email, chat and onlinePhone and onlinePhone, email, chat and onlinePhone and online
Knowledge base
Video tutorials
Community forum
API
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Screenshots
App and website usage
Activity levels coming soon
Real-time tracking
TASK AND PROJECT MANAGEMENT
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Invoicing
ALERTS
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
REPORTING
Client login
Productivity analysis
Email reports coming soon
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
OTHER
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
API
On-premise hosting

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