Whether you work as a freelancer or as a team leader in a company, time tracking your work is inevitable. 

And it’s not surprising, given the benefits of keeping track of your work time. However, the question is are you doing it the right way. And if so, are you getting the best out of it? In this article we’ll look at some tips on how to get the most out of time tracking.

Stick to a Block Schedule

Now, we all know how nowadays jobs are very flexible and don’t have a set working time. Company policies usually require you to work 8 hours, but how will you arrange the workload is up to you. This is where block schedule comes in handy.

Basically, divide your eight-hour day more or less in the same way for every day of the week. Answer emails from 8-9am. Go to meetings from 10-11:30am. Work on projects from 12 to 2pm, and so on. This way, you’ll know exactly what to do at a specific time and your mind will get used to this kind of arrangement. Things become easier as you become more experienced and you’ll surely be more productive once you develop this habit.

Use To-Do Lists

It’s important that you have all your tasks in front of you as a reminder. This way, you won’t lose sight of important activities and therefore you’ll know exactly what needs to be done. To-do lists are a perfect solution for such matter. They are simple, yet very effective and they offer exactly what’s stated above. You’ll have all your present and future tasks right before your eyes. 

Now, there are a lot of to-do lists online which can help you out. Or you can just stick to the old fashioned way and write one yourself on a piece of paper. If you are too lazy to do even that, there are online time tracking software with this kind of tool integrated. With them, you’ll have your list automatically filled in based on the activities the software tracks. 

Set Clear Expectations

It’s also important to set time tracking ground rules and to avoid the never ending start and stop. What this means is essentially not to set the bar too high. Know your limits and based on that, work accordingly. Don’t let yourself get too occupied by your task and spend too much time on it. I mean, it’s a good thing to love what you do, as well as to perfect it. But only to some degree.

If other aspects of your life or work start to suffer, that’s a signal you should  stop and change something. We don’t want to become robots and work non stop to meet unrealistic expectations. 

Divide Tasks Into Smaller Chunks

Imagine that you get a job from a marketing firm and you need to create their  content strategy. Now, if you track time based solely  upon an assignment called content strategy, you can’t determine how much time you  spent finishing all side tasks that make up content strategy. 

If you’re tracking hours, you’re likely estimating based on your cost per hour. It’s hard to determine how much time content strategy will take if you don’t know how much time you actually spent completing a content inventory, content audit, or creating a content model – many of those side tasks you need to finish to create a content strategy.

This is why dividing one big task into smaller ones is a key action. You’ll clearly see each key task that needs to be completed before the next one and that way the work will be completed more thoroughly. And for time tracking? There are a lot of programs online that offer time track services but in the next paragraph, we’ll talk about this tool a bit more.

Use Time Tracking Apps

Now, it goes without saying that there are a lot of time tracking and invoicing software available online. If you are reading this article, the chances are that you already know something about time tracking. And, you certainly know why it’s good for enhancing productivity and other aspects of work. 

But, if you don’t, here it is. Time tracking tool offers you something very significant. You can track how much time you spend on certain tasks or activities and later on you’ll get a report where everything is clearly listed and visualized. Also, you’ll be able to track what sites you visit and whether you’re spending your time productively.. Hence why work time tracker is  a productivity booster. 

If you’re wondering what’s the best time tracking free software for you, all I can say is Google it up. You need to put a bit of research if you opt for this kind of app.


The fact is that you should utilize time tracking to improve your time management as much as you can. But, be mindful of how you’re using it. Hopefully, this article will help you do that perfectly. 

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