You might find yourself in a situation where you may have to manage a remote team. And then all the stories and legends you hear will come true. Managing a remote team is difficult. And that's true.
Keeping an eye on a team in the same office is difficult enough. So many different personalities, different ways of working. Remote teams are on the whole next level. They're the same as traditional ones, and they're not even near you! BUT, if you follow a few simple rules and use some convenient tools which will help you manage them, I guarantee that working in such an environment will be the best decision you ever made.
In this post, we’ll discuss a few shortcuts which will aid you in managing your remote team. From communication tools, quality equipment, management platforms and some of the best online monitoring software, we’ll cover everything. So, buckle your seatbelts and get ready!
Like we said, functioning and communicating with in-office teams is hard enough. When managing a remote team, that problem becomes even bigger. You need to be in constant touch with them and monitor their work. Therefore you’ll need something to make your daily communication easier.
Tools such as Skype, Hangouts or Slack will make a huge difference in how you work with your team. It goes without saying that the software you select should have the ability of video conferencing so you can get as much face-to-face time as possible with each employee.
A proper communication is essential for productive work and understanding of tasks. It also helps if you talk with your employees as that will give them a sense of friendship and team belonging.
Cloud-based docs, sheets, presentations, design or video editing tools will make it easier for your team members to work together. The main thing is to make cohesion in the team. They all need to work as one and understand that they’re contributing to the same goal.
Google offers a range of useful accessories on this matter. From docs, sheets and other tools, it's the perfect start for all the stuff you need. If you later on, you opt for something a bit more professional, there are lots of options on the market. Some of them might be a bit expensive, but it’s the simplest way to keep everyone on the team involved.
Project Management Software
What is of paramount importance is the platform where all tasks will be accessible to employees, where their progress and specific activities can be monitored.
The white board is a long gone thing, and now most teams are using some kind of project management software or platform. Trello, Asana or Jira are just to name a few so yours is just to pick the one that works best for your team. Having a program like this is essential for keeping an eye on everything your employees work on and track their progress. Plus, it goes well with some kind of cloud-based employee monitoring software that will help you out even more when controlling your workforce.
What’s important is that most of these platforms are free of charge with the possibility of additional payment for some special features. Which is great because generally all you need for your team is usually available in free version.
Good Connection and Quality Equipment
Depending on how much money you have available, it’s important that you provide equipment that will allow your remote workers do their jobs normally and efficiently.
Whether it’s computer equipment, an office or something else it’s imperative that their productivity on the highest level. Yours is to do everything in your power to provide them with anything they might need. Also, ensure good Internet connection. When working with remote teams, it's essential to have a good connection. Imagine that you’re in the middle of a video call, and it breaks due to poor connectivity. It’s embarrassing and unprofessional at the same time.
Also, ask yourself what would you need for productive work. Accordingly, provide that to your employees as well. Only by treating them like yourself you can succeed in business.
Time Tracking and Employee Monitoring Tools
Depending on how you look at it, this might be the most important thing on the list. The fact is that while working with remote teams, you as a team leader or manager don’t have the same authority as when working with in-office ones. You aren’t near them and it’s hard to obtain full control of what they’re doing.
Here is where computer watching software comes in handy. In tech world, this is called employee monitoring software. It’s an incredibly useful thing to have if you kind of want to spy on your employees computers. But not in a wrong way just to be clear. Having such software implemented is good for you and for your employees as well. It will give you an insight on what and how your workers spend their time on. That way you can monitor their computers, as well as their work. The monitoring software can also analyze whether their work is productive or not and suggest which actions you can take to help them improve.
In addition, there’s another aspect of monitoring which can help you out when working with your remote team - time tracking software. Sometimes you just need to track the time your workers spend on certain sites. Just to make sure that they aren’t wasting their work time on unproductive stuff such as Youtube, Twitter or something else. But also to make sure everyone is paid correctly, based on the number of hours they’ve spent working. And this is where computer time tracking software makes it debut. It’s perfect for managing your employees working time and checking their activities throughout the day.
You should understand that having some mind of platform stated above is essential for the welfare of your business. It will make you manage your remote team more easily and at the same time boost the productivity of their work.
Having a remote team can be a good or a bad thing based on how you manage it. By following some simple steps from this article, you can ensure that both you and your remote team will be happy working together.