Technology, it seems, is advancing at the speed of light. Something that’s great today will be replaced by something better next week. Your brand new phone is going to be useless in two years’ time. And the same goes for software.


No matter how amazing you think a regular work time tracker app is, there’s now a younger, more attractive version of it that you’ll soon be running after. It’s time we introduce you to automated time tracking - a special functionality within a work time tracker such as Workpuls.


So, what exactly is an automated time tracker? Before we answer this question, let’s go through what other types of PC time tracking software can and can’t do, so that we can see how automated time tracking is different.

How Does Time Tracking Software Work?


A regular work time tracking app is installed on each computer that you want to monitor in two different ways. You can either send an installation file to all your employees so they can install the tool themselves, or you can go and install it yourself in the same manner. If you have an infrastructure that includes an active directory, then you can install the time tracking tool on everyone’s computer in a heartbeat.


Once the software is installed it starts detecting things like when employees turn on their computer, their last activity, which apps and websites they use, how much time they spend in them, and some project and time tracking software allows you to categorize employees’ activities into ‘productive’, ‘unproductive’ and ‘neutral’.


If implemented right, such software gives you a very clean overview of what everyone is doing, but it can’t tell you which projects they’re working on. For example, if a designer opens up Photoshop, you only know that they’re running Photoshop, but not which project they’re working on and for which client.


For this, each individual employee needs to click the ‘Start’ button in their employee work time tracker when they start a particular project and then click ‘Stop’ when they finish working on that task, then click ‘Start’ again to tell you they’re now doing something else, and so on and so forth.

How Is Automated Time Tracking Software Different?


Auto time tracking software can do everything a regular time and attendance software can, but it can also assign time to specific projects automatically.


This is done by detecting not only the apps that are being used by employees, but also the names of the files they open and work on. Let’s take our example from above. Now, when your designer opens Photoshop, the time tracker registers what the name of the opened file is, which allows it to associate this information directly to a specific project and client.


So, no need for employees to click any buttons; everything is completely automated and the software does all the work, including assigning time to each particular project. All you have to do is make sure all the files are named properly for easier association.

Benefits of Automated Time Tracking


There are a number of advantages that automated tracking of time has over regular time tracking solutions. Now, every company will use this software in different ways and therefore will profit in different ways, but some of the basic benefits that every business can expect to get are:


  • Automation: The process of task and project tracking is easier and hands-free. There’s no need for you or your employees to constantly keep those ‘Start’ and ‘Stop’ buttons in the back of your mind. You can forget about that and focus on the actual work.
  • No threat of human error: There’s no worry that an employee will forget to click the button when they start working or that they’ll leave the project open, thus giving you inaccurate results.
  • Accurate metrics: Because there’s no chance of error, you can be sure that all your data is accurate and objective. You’ll get precise measurements on which you can base your future estimates.
  • Better client reports: Providing your clients with detailed reports from your time logging app will ensure you always get paid for the work you do and not a dollar less.

Who Is Automated Time Tracking For?


As we have just seen, any company can benefit greatly from implementing a time tracking app with automated time tracking functionality. It’s especially useful for big companies with large number of employees and projects.


Some industries that this technology is particularly valuable for include BIM companies, whose projects are mostly done in software like AutoCAD and Revit. AutoCAD time tracking software can track projects automatically and give you accurate reports on project progress.


Similarly, designers can also benefit from using this automated solution because it will eliminate the necessity to think about time tracking and leave their creative flow intact.


These are just two examples, but really any business who’s working with clients and is being paid by project or hourly can use these precise reports as valid and fair proof of work.

Conclusion


Armed with this knowledge about the latest automated time tracking technology, you can make a better decision when you think about what the best time tracking and billing software is for your company. Leaving all the mundane tasks like time tracking to the computer program and letting your employees focus on their job is bound to make your business more efficient and better organized.

Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
OVERVIEW
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
TRACKING METHODS
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
GENERAL MONITORING FEATURES
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Attendance
Activity levels
Keylogger
Geolocation
Remote desktop control
Website/activity blocking
SCREENSHOTS AND RECORDING
Screenshots
Screenshots on demand
Screen recording
PRODUCTIVITY FEATURES
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
ADVANCED SECURITY FEATURES
User behavior analytics
Data loss prevention
Advanced file and web monitoring
REPORTING
Productivity reports
Team reports
Timelines
Email reports
Access management
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
OTHER
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
API
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock
OVERVIEW
Price (per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user + $16Free for up to 75 usersFrom $2.50 per userBasic plan: $30 for 5 users + $5 per additional userFrom $1.50 per employeeFrom $4 per user + $8From $2.20 per user
Free trial30 days14 daysYes14 days14 days14 days30 days
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone, chat and onlinePhone and chatEmail and onlineChat and phonePhone, email, chat and onlinePhone and onlinePhone, email, chat and onlinePhone and online
Knowledge base
Video tutorials
Community forum
API
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Screenshots
App and website usage
Activity levels coming soon
Real-time tracking
TASK AND PROJECT MANAGEMENT
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Invoicing
ALERTS
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
REPORTING
Client login
Productivity analysis
Email reports coming soon
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
OTHER
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
API
On-premise hosting

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