Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
OVERVIEW
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
TRACKING METHODS
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
GENERAL MONITORING FEATURES
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Attendance
Activity levels
Keylogger
Geolocation
Remote desktop control
Website/activity blocking
SCREENSHOTS AND RECORDING
Screenshots
Screenshots on demand
Screen recording
PRODUCTIVITY FEATURES
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
ADVANCED SECURITY FEATURES
User behavior analytics
Data loss prevention
Advanced file and web monitoring
REPORTING
Productivity reports
Team reports
Timelines
Email reports
Access management
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
OTHER
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
API
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock
OVERVIEW
Price (per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user + $16Free for up to 75 usersFrom $2.50 per userBasic plan: $30 for 5 users + $5 per additional userFrom $1.50 per employeeFrom $4 per user + $8From $2.20 per user
Free trial30 days14 daysYes14 days14 days14 days30 days
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone, chat and onlinePhone and chatEmail and onlineChat and phonePhone, email, chat and onlinePhone and onlinePhone, email, chat and onlinePhone and online
Knowledge base
Video tutorials
Community forum
API
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Screenshots
App and website usage
Activity levels coming soon
Real-time tracking
TASK AND PROJECT MANAGEMENT
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Invoicing
ALERTS
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
REPORTING
Client login
Productivity analysis
Email reports coming soon
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
OTHER
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
API
On-premise hosting

You’re thinking about implementing employee monitoring in your company, right? 

Are you concerned about proper project and time management? Have you noticed bottlenecks in company processes that need to be resolved? Did you have issues with accurate billing and want to ensure all company finances are in order going forward?

If you’ve encountered these problems in running your business, you have a lot to work on - all are serious issues that can seriously hinder the development of your company. 

But, don’t despair!

There are all sorts of employee monitoring tools - like Workpuls - that can help you make sure your staff is dedicated to doing their part to successfully achieve company goals.

Since human resources are an integral part of every business, it stands to reason that you should take them into account with every decision you make. 

Do you want to know what your staff is doing during office hours? Do you want to make sure you have every person in the best position for them and the company? Do you need to find the best way for each person to utilize their skills professionally? 

Employee monitoring might just be the way to do it, but how to be sure it is bringing the expected results?

Here are five tips for successful team management with a monitoring tool like Workpuls. 

TIP #1: Be Transparent

Every team has its established working habits in terms of communication, task management, time allocation, as well as interpersonal relations. 

If they are well-defined and create a good foundation on which the success of the entire company is based, then it’s worth preserving. 

However, introducing employee monitoring software may cause a disturbance of these habits - and for the worse - which is why it’s extremely important for management to be open with their teams about wanting to go this route. 

Why should we want to warn people about monitoring their computers if doing it quietly will give us the real information about the way they work or don’t work? - you may ask. 

Well, for one, in some countries it is legally required to inform the employees that they will now have to run tracking computer activity software on the devices they are using for work - even if they are not owned by the company. 

Moreover, sometimes the staff needs to give formal consent to being monitored before the employer can implement a tool like Workpuls. 

On the other hand, you should treat employees as valued members of the company and inform them of why such steps are necessary and what the company - and themselves - stand to gain from implementing employee monitoring tools. 

TIP #2: Ask for Employees’ Opinion

Disclosing your intentions about introducing monitoring tools in the company environment also allows employees to offer their opinion on the matter. 

Whether those refer to privacy concerns, technical faults, applicability issues, or something else, it’s up to the management to hear them all out, offer appropriate answers, and adjust decisions accordingly. 

As these are the people that will be in constant contact with the tool, trust them to choose the best employee monitoring software for the needs of their company. 

Not only does that make them more invested in the positive outcome of this entire project, but it is also a free source of information for the company. 

Maybe some of your employees have had previous experience with this type of software or a particular tool you’re leaning toward choosing. Or your IT department sees a potential issue with the platform that may negatively influence internal company systems and make it unsuitable for your company. 

What if a real-time computer monitoring software is simply inapplicable to some of the positions in your company? For instance, it’s useless in the productivity monitoring of safety inspectors that mostly work in the field. 

These are all potential issues worth investigating with the help of all company employees. 

TIP #3: Choose the Right Software for Your Company

By asking the right questions and getting an abundance of information packed with useful insight, you are in the perfect position to choose the right solution for your specific company needs. 

Bear in mind that there is no quantifiable measurable way to proclaim the best employee monitoring software on the market, but there certainly is more than one list that compares all the relevant features. 

After all, it’s a lengthy process and you shouldn’t commit easily. Scrutinize a number of tools, compare them to each other, figure out the best use for you. 

Furthermore, don’t let the trial period or personal demo go to waste. That is your chance to see it in action before you become a paying customer. It is there to reveal all the ways it works for you and all the ways it might not. Ask for insights from the staff and share your own. 

And most importantly, never lose sight of your goals. Make sure it’s not to spy on your employees’ computers but to provoke changes in the company that will ensure further progress. If you find the tool that can do just that, that’s the one to go with. 

TIP #4: Make It Mandatory for All Employees

If you want to make a change on the company level, all employees must be included in the process. You can’t have some workers monitored and others not. 

Not only is that unfair, but it will also give you incomplete and ultimately unreliable workforce data.

In the companies that had the greatest success with employee monitoring, even the CEOs had the software record their screens for this purpose - when unhindered by confidentiality issues. 

This is also a good opportunity for management - especially C-level - to lead by example and show their belief that monitoring is a beneficial influence on the company. 

To make this happen, it would also be good to appoint one person to oversee the use of the software and limit access to data to only essential personnel. 

That can be the HR manager, for example, because they will be taking into account the productivity statistics when reviewing employee performance, as well as managers for their teams. 

TIP #5: Analyze the Data and Share With Employees

It stands to reason that you want to use specialized software to monitor (remote) workers in order to gather comprehensive workforce analytics data that will allow your company to function optimally. 

Hence, once the software starts collecting data, you should analyze it within an acceptable time frame for the first insights. And not only getting, but also start implementing them. 

Since you are bound to come across problems you didn’t expect or just not in that measure, make sure to relate them to the employees they refer to. If you’ve created a culture of accountability, they will do their best to improve their performance. 

This is just another example of how tracking computer activity software can have a positive effect on workers’ productivity. 

Of course, in the process make sure to acknowledge highly professional employee behavior in however public way you deem appropriate, as it will raise the overall morale in the company and stifle any remaining hostility toward the software. 

The Takeaways

While the results may differ from one company to the next, the tips for composing and utilizing successful employee monitoring practices are largely the same. 

Endeavor to implement them as you’ve read them here and watch the way your company is becoming more productive and successful. 

This article was originally written on August 22nd, 2019 by Aleksa Misic. It was updated on July 16th, 2020 by Aleksandra Djordjevic.

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