In the past couple of years we’ve seen the rise of different computer monitoring software solutions. A report from 2018 even discovered that 94% of organizations deploy some kind of monitoring, while in 2017 this number was 42%!


The industry is developing at a fast pace, and software features are ranging from simple time tracking, all the way to security options that can save you from insider and outsider threats. Since there are so many employee monitoring software solutions, you just need to stop and ask yourself why such practice became popular in the first place.


Well, there are several reasons why tracking and monitoring software is so insanely popular, and we’ve selected three main reasons to explore:

  • Data Protection and Safety
  • Workload Optimization
  • Ensuring Productivity in Remote Teams

Data Protection and Safety

Out of those 94% organizations that use some kind of employee monitoring, 93% are monitoring access to sensitive data. And it’s no wonder, given that a portion of survey participants agreed that insider attacks have become more frequent. Even though most of those “attacks” are unintentional, as a business owner or a manager you shouldn’t take any chances.


It’s expected that you’re worried about employees accessing or sharing confidential business information with someone. Such leaks could cost a lot of money, and the consequences are unpredictable.


No one thinks they’re going to be a victim of a breach, whether it’s insider or outsider threat… Until they become one. Which is why you need to secure yourself on time.


  • Limit access to sensitive files. There’s no need for your designing team to have accounts data access.
  • Install workplace computer monitoring software to all computers in the company to keep track of everyone’s activities.
  • Keep employees informed about data policies, breaches and organize trainings which will help them have a better understanding of the best data protection practices.

Workload Optimization

Installing office computer monitors helps with process optimization, and companies that use are able to map out every step of the process and improve time-consuming, mundane tasks. What is more, by monitoring employees’ work managers can see which workers might require more training.


Monitoring data helps provide a better insight into which employees are faster than others, so when you have an urgent task, you can allocate it to those workers who handle tasks more quickly. Also, you always have an overview of how busy your employees are, thus you won’t be piling up work to those who already have enough on their plate.


Additionally, the data collected during monitoring helps establish typical behavioral patterns for each worker, which can later help determine atypical performance.


Ensuring Productivity in Remote Teams

Globalization and technology advancements made it possible for companies to hire talent anywhere in the world. We’re living in a world where more companies are hiring workers from other countries.


Besides being a cost effective solution, remote hiring provides employers with access to a bigger candidate pool. Actually, that is the main reason organizations are going remotely.


However, talent doesn’t equal productivity, and managers need to make sure they’re not wasting time and money on unproductive workers.


To avoid such mishaps, managers are employing remote work monitoring software to track app and website usage, as well as time their employees spent on certain projects.


Wrap Up

These three factors show why the use of employee monitoring software has increased within the past couple of years. When you think about it, it really makes sense to monitor employee computer use (as long as you’re doing it in an ethical way). There’s no doubt that the benefits outweigh the cost in this case.

Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
OVERVIEW
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
TRACKING METHODS
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
GENERAL MONITORING FEATURES
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Attendance
Activity levels
Keylogger
Geolocation
Remote desktop control
Website/activity blocking
SCREENSHOTS AND RECORDING
Screenshots
Screenshots on demand
Screen recording
PRODUCTIVITY FEATURES
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
ADVANCED SECURITY FEATURES
User behavior analytics
Data loss prevention
Advanced file and web monitoring
REPORTING
Productivity reports
Team reports
Timelines
Email reports
Access management
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
OTHER
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
API
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock
OVERVIEW
Price (per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user + $16Free for up to 75 usersFrom $2.50 per userBasic plan: $30 for 5 users + $5 per additional userFrom $1.50 per employeeFrom $4 per user + $8From $2.20 per user
Free trial30 days14 daysYes14 days14 days14 days30 days
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone, chat and onlinePhone and chatEmail and onlineChat and phonePhone, email, chat and onlinePhone and onlinePhone, email, chat and onlinePhone and online
Knowledge base
Video tutorials
Community forum
API
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Screenshots
App and website usage
Activity levels coming soon
Real-time tracking
TASK AND PROJECT MANAGEMENT
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Invoicing
ALERTS
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
REPORTING
Client login
Productivity analysis
Email reports coming soon
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
OTHER
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
API
On-premise hosting

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