Monitoring every employee in the company, and making sure they're actually working instead of browsing news websites can be quite challenging.
As more and more jobs are flexible and work-from-home based, this is a double-edged sword. Employees are more independent, but can easily mix their personal and private matters during working hours. Of course, no one expects from them to work non-stop for 8 hours straight, but they should know when to work and when to take a break.
Today, we'll see how you can make sure your employees are working full-time. We'll explore different approaches, as well as mechanisms you can use to ensure full productivity.
1. Set Measurable Tasks
Every team is made out of two types of employees - those whose dedication is admirable, and those who are just trying to make it to the next paycheck.
Luckily, there's a simple way to overcome such attitude. By distributing activities evenly among members and setting a definite deadline for completion. That way, everyone can easily see how they progress and there's a high chance their behavior will shift so they'll get on finishing the task within the set time frame.
2. Analyze Team Activity
When you have many people on the team, it’s imperative you have a clear picture of who is doing what and whether they are fulfilling their obligations. Ideally way to achieve this is to have a software to see what employees are doing and thankfully, that exists.
With the help of an employee time tracking app like Workpuls you can easily see what activities team members spend the most time on and whether those activities are productive or not. After that, you get a clear image of who needs to step up their work game and who is constantly being productive.
With a platform like this, it’s easy to keep an eye on your employees and it’s no surprise that Workpuls is probably the best software to monitor computer activity.
3. Monitor Staff Internet Usage
There are employees who can easily shut off from the office noise, but they're still have the almighty internet access to shift their attention to.
If you're want to see which websites your employees are using, you can use employee internet usage monitoring software.
Workpuls monitors website usage of every employee during office hours. Additionally, managers have a clear overview if those websites are considered to be productive or unproductive for a certain team. This way you can easily distinguish whether your employees spend their time on something productive or not.
4. Oversee Employees When They're Working Remotely
If your team is working remotely, you should periodically check what they’re doing. If you aren’t satisfied with their work, maybe some kind of remote desktop monitoring software is the right thing for you to implement.
Workpuls takes up to 20 screenshots per hour, so you can check each employee's screens periodically to ensure they'll finish their workload on time.
Before all this, you should talk to your employees about implementing such kind of tool as a way to exercise transparency. It's imperative you include them in the selection process, and that they're completely aware of your monitoring practices.
5. Daily Reports
It's easy to forget what you worked on during the day when you have many tasks to complete.
Workpuls lets you have a preview of everything that has been done during the day. Reports are very important as with them you can clearly see whether all the deadlines are met.
Keeping an eye on your employees is key to maintaining constant productivity. Having a monitoring software will help you out and it’s definite that you should invest in such platform. It's very hard not to stay focused if you know you're being watched.
All in all, the most important thing is to note them about your decision to implement that kind of platform and therefore you’ll build trust.