Keeping track of your workers can be challenging. How can you be 100% sure they’re working during office hours or procrastinating on the task!?
As more and more jobs are flexible and work-from-home based, this is a double-edged sword. Employees are gaining more freedom, but can easily let boundaries blur between work and other personal obligations. Of course, no one expects from them to work non-stop for 8 hours straight, but they should know when to work and when to take a break.
In this post, we’ll discuss some handy tools and techniques you can use to keep an eye on your employees so that you can be sure they actually work full-time when they should.
1. Set Tasks With Deadlines
In a team, there are always people who work less and work more. To be exact, some employees invest themselves fully while others only work just enough not to get fired.
One way to overcome this is to distribute activities evenly among members and set a definite deadline for completion. That way, they can easily see how they progress and luckily, their attitude will change towards completing the specific task on time.
A transparent team culture where everyone trusts each other and where employees work evenly is key to keeping them engaged and focused on the same goal.
2. View Team Activity Regularly
When you have many people on the team, it’s imperative to have a clear picture of who is doing what and whether they are fulfilling their obligations. Ideally way to achieve this is to have a software to see what employees are doing and thankfully, that exists.
With the help of Workpuls, you can easily see what activities team members spend the most time on and whether those activities are productive or not. After that, you get a clear image of who needs to step up their work game and who is constantly being productive.
With a platform like this, it’s easy to keep an eye on your employees and it’s no surprise that Workpuls is probably the best software to monitor computer activity.
3. Track Employee Internet Usage
While a worker may not get disturbed by a colleague who is talking loudly on the phone, they may get glued to a captivating movie on Netflix or waste hours on Facebook. And that is certainly not productive.
To track whether your employees are visiting relevant websites and online applications you can use employee internet usage monitoring software.
Workpuls monitors all websites and applications each employee uses while he or she is working. It also sends a detailed report to the team manager pointing out any unproductive sites or applications used by a team member, like YouTube or gaming sites. This way you can easily distinguish whether your employees spend their time on something productive or not.
4. Supervise Employees Remotely
If your team is working remotely, you should periodically check what they’re doing. If you aren’t satisfied with their work, maybe some kind of remote desktop monitoring software is the right thing for you to implement.
Workpuls allows you to take screenshots of your employee’s screen at a fixed time interval (for example every 30 minutes). Then, you can view the screen history of all your employees at a glance to ensure that they’re actually working full time.
Before all this, you should talk to your employees about implementing such kind of tool as a way to exercise transparency. It goes without saying that you should have a conversation with them about this decision.
5. End of Day Report Summary
While working on multiple tasks simultaneously, your team may lose track of what they accomplished during the day.
Workpuls lets you have a preview of everything that has been done during the day. Reports are very important as with them you can clearly see whether all the deadlines are met.
Keeping an eye on your employees is key to maintaining constant productivity. Having a monitoring software will help you out and it’s definite that you should invest in such a platform. The fact is your employees will be more focused on work if they are aware that they are being monitored.
All in all, the most important thing is to note them about your decision to implement that kind of platform and therefore you’ll build trust.