Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
OVERVIEW
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
TRACKING METHODS
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
GENERAL MONITORING FEATURES
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Attendance
Activity levels
Keylogger
Geolocation
Remote desktop control
Website/activity blocking
SCREENSHOTS AND RECORDING
Screenshots
Screenshots on demand
Screen recording
PRODUCTIVITY FEATURES
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
ADVANCED SECURITY FEATURES
User behavior analytics
Data loss prevention
Advanced file and web monitoring
REPORTING
Productivity reports
Team reports
Timelines
Email reports
Access management
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
OTHER
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
API
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock
OVERVIEW
Price (per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user + $16Free for up to 75 usersFrom $2.50 per userBasic plan: $30 for 5 users + $5 per additional userFrom $1.50 per employeeFrom $4 per user + $8From $2.20 per user
Free trial30 days14 daysYes14 days14 days14 days30 days
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone, chat and onlinePhone and chatEmail and onlineChat and phonePhone, email, chat and onlinePhone and onlinePhone, email, chat and onlinePhone and online
Knowledge base
Video tutorials
Community forum
API
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Screenshots
App and website usage
Activity levels coming soon
Real-time tracking
TASK AND PROJECT MANAGEMENT
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Invoicing
ALERTS
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
REPORTING
Client login
Productivity analysis
Email reports coming soon
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
OTHER
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
API
On-premise hosting

Time is money, someone once said. 

In the business world, losing time means losing money, getting beat by the competition, being left in the dust by the new and innovative ways of doing what you do. 

That’s why time tracking plays an important part in every company.

It’s true, people have always been fascinated by time - what they can do with it and what it can do for them. 

The first people tracked the sun, the moon, and the sea to determine parts of the day, to know the season, and what predators it will bring or what to plant next. Time meant life and death for them as much as it means financial stability for us. 

The Start of Time Tracking

The oldest record of tracking time for completing working responsibilities dates back to 1772 BC and The Code of Hammurabi with the first reference of wages. 

Code of Hammurabi
Source: history.com

Ever since then, organized governments have tried to control their economics - admittedly, with varying success - by measuring the time needed to complete a task and determining the level of compensation accordingly. 

Throughout history, there have been numerous ways to keep track of working hours - sundials, hourglasses, punching tablets, pendula, even the size of the food portion dealt at the end of the shift. 

Having that in mind, today’s time tracking software is an easygoing solution as they get, right?

The Automation of Time Trackers

In more recent history, 1888 is the year most frequently referenced for the invention of the first time clock by IBM which was used to measure the time necessary for completing a working activity. 

IBM time clock
Source: Wikimedia

It was recorded manually by punching or stamping a card at specific times that corresponded to an employee. However, this is far from a fully automated system like we have today, as it required human interaction and manual input of information. 

In this sense, the time tracker has seen much improvement since then. 

Modern Time Trackers

While manual tracking systems still exist and are used in some parts of the world, a whole industry has evolved from the need to overcome the unique challenges pertaining to timekeeping in the digital age. 

The biggest push in improving time-clocking solutions was the result of industrialization and the introduction of the self calculating machine - very simple in concept, yet extremely effective in producing results. 

Thanks to this invention, time tracking has been made easier as it basically totaled up all the time spent on work throughout the week for quick - automatic - processing and easier wage calculation. 

In the twentieth century, business owners and managers have also used paper timesheets to keep track of employee attendance, until the introduction of RFID cards for tracking time employees were spending at work, as well as their location and movements during working hours. This was also a good security measure at the time, as it prevented workers from entering the areas they didn’t have access to. 

RFID card
Source: Wikimedia

It was the predecessor of modern remote time tracking software as supervisors were able to monitor employee activities closely from their offices via detailed reports of workers’ check-in and check-out times, and movements on the premises. It represented state of the art technology that couldn’t be tricked. 

Software Time Trackers

It wasn’t long before mechanical time trackers were replaced with software where human involvement in the calculation process has morphed to an overseeing and decision-making one. 

Modern web-based time tracking software, like Workpuls, is a program installed on a piece of equipment - PC, tablet, smartphone - that records not only employee check-ins and check-outs, but also what they are working on during office hours, for how long, with what intensity, where, etc. 

Moreover, Workpuls allows managers to distinguish between productive and unproductive employee activities. They can label websites and apps that are or will be used by the employee into productive, unproductive, and neutral, and thus acquire insights relevant to each employee and their scope of duties from this desktop time tracking software. 

Not only that, but managers can also be alerted by the tool about long periods of inactive or unproductive time or unprofessional worker behavior (like visiting websites unsuitable for the professional environment). 

Another Workpuls’ advantage is that it is easily scalable and can be used in small and mid-sized businesses as well as in large enterprises. What is more, corporations get the most use of this workforce productivity and analytics software as it provides intricate data they can use to further their operations and grow their business. 

Furthermore, all the information gathered by Workpuls is impeccably safe since it’s stored either on the customer’s premises or on Google’s secure servers and accessible only to the customer company’s authorized staff members. That makes it easily and conveniently controllable. 

Another sign of modern times is the ability of such software to masterfully perform operations as their predecessors did thousands of years ago. 

In this regard, time tracking and billing software combines the two biggest needs for this type of tool. Especially useful for paying freelancers, but not excluding full and part-time employees, tools with this function provide an easy and precise way to financially compensate workers in accordance with how productive their work was. 

Additionally, some solutions have the option to limit the hours freelance employees, for instance, can work on a project. This, in turn, allows the employer to stay within the budget and pay the workers appropriately. 

In some industries, however, it’s not applicable to use desktop time tracking software to monitor employees if their working duties don’t hinge on the constant use of digital devices. This is why some solutions have a GPS tracking option so the employers can be sure their staff in the field is where they should be during working hours. 

Conclusion

While the means of tracking employees in the workplace have changed over time the need for it hasn’t. 

Even now when companies are moving back and forth between working in the office and remotely, the necessity for properly monitoring employee activities is present. 

That’s why it’s important to find the best employee time clock software for your needs - that corresponds to your industry requirements and is able to solve your unique problems. 

This article was originally written on August 26th, 2019 by Aleksa Misic. It was updated on July 29th, 2020 by Aleksandra Djordjevic.

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