Peter Drucker once wrote that time is the scarcest resource and unless it is controlled, nothing else can be managed. When you think about it, it’s terrifyingly true – which is probably why there are so many tools on the market created to help you utilize time, whether yours or the ones you are supposed to oversee. Our software is one of them. So far you may have used WorkPuls to monitorwhat your employees are doing on their computers during work hours, to use it as a remote employee management software, or to measure and analyze your people’s overall productivity and time utilization. Today, we’re introducing our newest feature – Time and Attendance Monitoring.

This option is supposed to give you an actual insight into your employees’ working hours – their clock in and clock out time, as well as all the breaks they make during the day. This is how it works:

  • The first action on a single computer taken after 3 AM is recognized as clock in time.
  • The last action on a single computer taken before 3 AM is granted as clock out time.
  • Everything in between is the time your employee spent at work.

Why is this better than a traditional card-checking method? There are four main reasons and well, they’re all relevant. Here’s the list of benefits you will yield with an automated time and attendance tracking solution:

1. It will prevent time theft and buddy punching

Time theft includes everything from starting your work a while after you’ve checked your clock in time, to taking a longer lunch than allotted.  Whether intentional or unintended, time theft can be costly and an automated time and attendance system prevents it altogether – because it doesn’t track where someone is, but what they are doing.

Another real problem with a card system is a thing known as “buddy punching,” or clocking someone in when they aren’t actually there (mostly when being late for work). While this kind of control sounds like a “bad cop” thing, it actually prevents huge costs – up to 7% of a company’s gross payroll annually gets lost due to time theft. And it’s not just about money – people who work hard typically resent co-workers who cut out early, come in late and ask their friends to cover for them. With an automated time and attendance system, everyone’s activity is transparent, thanks to down to the minute tracking and real time visibility.

2. It will save time and resources when counting payroll

Another benefit to your business is that less time will be spent tracking, recording and processing employees’ time spent working each day, week and month. Merely sorting through, organizing and processing paperwork can be time-consuming. An automated time and attendance tracking solution ensures an easy, impartial and orderly approach in addressing specific needs without any confusion. Some businesses even reported cutting their time for calculating payroll each month by up to 70%.

3. It will also prevent errors, helping you stay in accordance to labor law

Manually collecting, managing, calculating and processing time data to process payroll isn’t only time-consuming – sometimes it can cause serious errors. One misplaced digit or decimal can lead to accounting errors that take an eternity to be corrected, or worse, are left uncorrected that can affect your bottom line negatively, or lead to law violations. In either case, it’s tiresome, ineffective, and potentially hazardous.

4. It will create a database that can be accessed throughout the company

If your company is spread out across multiple offices or sites, it’s much easier to calculate payroll via a system that is standardized for all employees. This creates a central database, with guaranteed practices that can be accessed from anywhere, including on the go.

The benefits of a time and attendance system are numerous. Managing your workforce and processing payroll quickly but accurately begins with reliable data. Automated cloud-based systems pay for themselves within a few months and provide considerable savings on an ongoing basis by eliminating errors, compliance violations, time theft and other time-related issues that lead to revenue leakage. Eventually, this leads to a strong return on employee investment and a positive effect on overall business results.

Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
OVERVIEW
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
TRACKING METHODS
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
GENERAL MONITORING FEATURES
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Attendance
Activity levels
Keylogger
Geolocation
Remote desktop control
Website/activity blocking
SCREENSHOTS AND RECORDING
Screenshots
Screenshots on demand
Screen recording
PRODUCTIVITY FEATURES
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
ADVANCED SECURITY FEATURES
User behavior analytics
Data loss prevention
Advanced file and web monitoring
REPORTING
Productivity reports
Team reports
Timelines
Email reports
Access management
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
OTHER
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
API
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock
OVERVIEW
Price (per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user + $16Free for up to 75 usersFrom $2.50 per userBasic plan: $30 for 5 users + $5 per additional userFrom $1.50 per employeeFrom $4 per user + $8From $2.20 per user
Free trial30 days14 daysYes14 days14 days14 days30 days
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone, chat and onlinePhone and chatEmail and onlineChat and phonePhone, email, chat and onlinePhone and onlinePhone, email, chat and onlinePhone and online
Knowledge base
Video tutorials
Community forum
API
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Screenshots
App and website usage
Activity levels coming soon
Real-time tracking
TASK AND PROJECT MANAGEMENT
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Invoicing
ALERTS
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
REPORTING
Client login
Productivity analysis
Email reports coming soon
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
OTHER
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
API
On-premise hosting

Ready to Take Full Control Of Your Workplace?

Try the simplest solution today…

Try Now For Free