Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
OVERVIEW
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
TRACKING METHODS
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
GENERAL MONITORING FEATURES
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Attendance
Activity levels
Keylogger
Geolocation
Remote desktop control
Website/activity blocking
SCREENSHOTS AND RECORDING
Screenshots
Screenshots on demand
Screen recording
PRODUCTIVITY FEATURES
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
ADVANCED SECURITY FEATURES
User behavior analytics
Data loss prevention
Advanced file and web monitoring
REPORTING
Productivity reports
Team reports
Timelines
Email reports
Access management
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
OTHER
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
API
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock BeeBole
OVERVIEW
Price(per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user+$16Free for up to 75 usersFrom $2.50 per userBasic plan:$30 for 5 users+$5 per additional userFrom $1.50 per employeeFrom $4 per user+$8From $2.20 per user$5.99 per user per month
Free trial30 days14 daysYes14 days14 days14 days30 days30 days,no credit card required
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone,chat and onlinePhone and chatEmail and onlineChat and phonePhone,email,chat and onlinePhone and onlinePhone,email,chat and onlinePhone and onlineOnline chat and video support in English,French,and Spanish
Knowledge base
Video tutorials
Community forum
API
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Screenshots
App and website usage
Activity levels coming soon
Real-time tracking
TASK AND PROJECT MANAGEMENT
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Invoicing
ALERTS
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
REPORTING
Client login
Productivity analysis
Email reports coming soon
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
OTHER
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
API
On-premise hosting

What’s the first thing you do when you start your workday?


Let me guess: check your email?


So do I, and we shouldn’t feel bad about that. Emails occupy about 23% of the average employee’s workday, 28% of their total work week, and an average employee checks their email 36 times PER HOUR.


These statistics really don’t sound promising…


It’s 2019, and while we’re trying to keep the communication on the chat platforms, email still plays a huge role in our lives - both personal and business. However, many people rely on email so they feel the pressure of being buried under a stack of incessant messaging. Yet, this isn’t the biggest issue - the biggest issue is that most of these people actually believe it HAS to be this way. Newsflash: it doesn’t!

We’ve discussed the problem of emailing during office hours already, and there are some good email management tips there. Those are some universal guidelines on how to optimize your overall email time, but it’s important to note that not all important emails are equally important.


In general, important emails can be spread into 3 categories:

  • Client or customer emails - which should be dealt with as soon as possible;
  • Coworker emails - which should be dealt with at some point, but not as urgently as category 1;
  • Newsletters - emails which clutter your inbox, consume your time, and don’t really give much in return.

How to Put an End to Your Email Misery?

Unless you have a fear of missing out (FOMO), you can resolve the issues with the third category by unsubscribing. If you do have FOMO, then you can use filtering and nesting labels to sort your emails automatically. 


The other two categories are those that can give you headaches. But, additional problems can arise when your clients need to include other colleagues in the communication, then someone clicks Reply ALL, when there’s no need for it, and so on… There’s no point in explaining further, you all know how the story goes.

Your best bet in this situation is to accept that technology is your friend. There are so many tools that can help you out with mailbox organization, as well as with time management.


Here’s the list of our favorite email apps:

1. Hiver

Hiver is the best for Gmail shared inboxes, and for companies who have multiple people using the same account, such as support@, or info@ emails.


Thanks to its features you can:

  • Assign emails to team members and mark them done
  • Access shared mailbox and track tasks
  • Share labels with the entire team
  • Get notifications when someone else is replying to an email
  • Get notifications about new tasks
  • Schedule emails for later
  • Make emails come back to the inbox at a future date
  • Write notes on emails that can be shared with the rest of the team
  • Create email templates, and much more.

2. Yanado

Yanado promotes itself as a tool which is a task management tool within your Gmail. It’s great because it turns your communication with the clients into tasks and reminders.


Here’s what it does:

  • Creates tasks and to-do lists from emails and adds them to projects;
  • Manages project progress and tracks who is doing what in your team;
  • Tracks project updates;
  • Allows setting due dates and reminders on tasks (synced with Google Calendar);
  • Enables delegating tasks and discussing details with team members;
  • Improves search by using tags.

3. Keluro

Keluro was designed with Microsoft Outlook users in mind. It helps increase team collaboration by making all relevant conversations available in shared channels.


This speeds up the process of distributing important information, while saving you time you spend finding information and emails related to a project.

4. Boomerang

Boomerang is a Gmail plug-in which comes with helpful features like email scheduling, and follow up reminders. But what we like most about it is the feature that allows you to “boomerang” the email you received if you can’t attend it to it right away, and it will bring it back to your inbox later. Pretty neat, right?

5. Insightful

In order to manage the time you’re spending on emails, you must know how much you actually spend on emails, and we know a great app for that. Insightful is a remote employee time tracking and monitoring tool. Within its dashboard, you can see how much time you and your employees are spending in each app, on each website, task and project. Once you’re aware of the time that goes on emails, you’ll be able to optimize your processes and save time (and money)! 

6. EmailAnalytics

EmailAnalytics is a different kind of time tracking and employee monitoring tool. How much time do you or your employees spend sending and reading emails every day? You can find out with EmailAnalytics, which silently monitors email activity of your team and displays it in intuitive charts, graphs, and tables.

Plus, it tracks email response time, a critical KPI for sales and customer service teams (but important for preventing internal bottlenecks, too!). Use it to visualize and rebalance team email workloads, identify your fastest email responders, most frequent email senders, email activity over a 24-hour period, and much more.

This article was originally written on June 13th, 2016. It was updated on October 1st, 2019.

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Productivity and Efficiency Improvements

Great Email Apps to Put You out of the Misery

Written by
Bojana Djordjevic
Published on
October 1, 2019

What’s the first thing you do when you start your workday?


Let me guess: check your email?


So do I, and we shouldn’t feel bad about that. Emails occupy about 23% of the average employee’s workday, 28% of their total work week, and an average employee checks their email 36 times PER HOUR.


These statistics really don’t sound promising…


It’s 2019, and while we’re trying to keep the communication on the chat platforms, email still plays a huge role in our lives - both personal and business. However, many people rely on email so they feel the pressure of being buried under a stack of incessant messaging. Yet, this isn’t the biggest issue - the biggest issue is that most of these people actually believe it HAS to be this way. Newsflash: it doesn’t!

We’ve discussed the problem of emailing during office hours already, and there are some good email management tips there. Those are some universal guidelines on how to optimize your overall email time, but it’s important to note that not all important emails are equally important.


In general, important emails can be spread into 3 categories:

  • Client or customer emails - which should be dealt with as soon as possible;
  • Coworker emails - which should be dealt with at some point, but not as urgently as category 1;
  • Newsletters - emails which clutter your inbox, consume your time, and don’t really give much in return.

How to Put an End to Your Email Misery?

Unless you have a fear of missing out (FOMO), you can resolve the issues with the third category by unsubscribing. If you do have FOMO, then you can use filtering and nesting labels to sort your emails automatically. 


The other two categories are those that can give you headaches. But, additional problems can arise when your clients need to include other colleagues in the communication, then someone clicks Reply ALL, when there’s no need for it, and so on… There’s no point in explaining further, you all know how the story goes.

Your best bet in this situation is to accept that technology is your friend. There are so many tools that can help you out with mailbox organization, as well as with time management.


Here’s the list of our favorite email apps:

1. Hiver

Hiver is the best for Gmail shared inboxes, and for companies who have multiple people using the same account, such as support@, or info@ emails.


Thanks to its features you can:

  • Assign emails to team members and mark them done
  • Access shared mailbox and track tasks
  • Share labels with the entire team
  • Get notifications when someone else is replying to an email
  • Get notifications about new tasks
  • Schedule emails for later
  • Make emails come back to the inbox at a future date
  • Write notes on emails that can be shared with the rest of the team
  • Create email templates, and much more.

2. Yanado

Yanado promotes itself as a tool which is a task management tool within your Gmail. It’s great because it turns your communication with the clients into tasks and reminders.


Here’s what it does:

  • Creates tasks and to-do lists from emails and adds them to projects;
  • Manages project progress and tracks who is doing what in your team;
  • Tracks project updates;
  • Allows setting due dates and reminders on tasks (synced with Google Calendar);
  • Enables delegating tasks and discussing details with team members;
  • Improves search by using tags.

3. Keluro

Keluro was designed with Microsoft Outlook users in mind. It helps increase team collaboration by making all relevant conversations available in shared channels.


This speeds up the process of distributing important information, while saving you time you spend finding information and emails related to a project.

4. Boomerang

Boomerang is a Gmail plug-in which comes with helpful features like email scheduling, and follow up reminders. But what we like most about it is the feature that allows you to “boomerang” the email you received if you can’t attend it to it right away, and it will bring it back to your inbox later. Pretty neat, right?

5. Insightful

In order to manage the time you’re spending on emails, you must know how much you actually spend on emails, and we know a great app for that. Insightful is a remote employee time tracking and monitoring tool. Within its dashboard, you can see how much time you and your employees are spending in each app, on each website, task and project. Once you’re aware of the time that goes on emails, you’ll be able to optimize your processes and save time (and money)! 

6. EmailAnalytics

EmailAnalytics is a different kind of time tracking and employee monitoring tool. How much time do you or your employees spend sending and reading emails every day? You can find out with EmailAnalytics, which silently monitors email activity of your team and displays it in intuitive charts, graphs, and tables.

Plus, it tracks email response time, a critical KPI for sales and customer service teams (but important for preventing internal bottlenecks, too!). Use it to visualize and rebalance team email workloads, identify your fastest email responders, most frequent email senders, email activity over a 24-hour period, and much more.

This article was originally written on June 13th, 2016. It was updated on October 1st, 2019.