As if motivating oneself isn’t hard enough, business owners need to master the skill of motivating their employees as well. But if you happen to be an owner of an outsourcing company, chances are that this challenge is a bit of a trouble, since your employees aren’t only your own – their job and satisfaction depend just as much on your clients. The BPO industry is one of the most dynamic and fastest growing sectors in the Philippines; however, many third-party organizations struggle to find and keep the right people for the job due to their specific work culture, which is why motivating workers has become a vital part of the business.

Unusual working hours, a monotonous job, stress and burnout, as well as little or no opportunities to grow are the main reasons behind high attrition rates in outsourcing companies. High attrition rates is something you definitely don’t want in your organization, since it causes unforeseen expenses and sometimes may even lead to crushing your entire business venture. According to SourceFit, a business process outsourcing company from Manila, attrition rate in the Philippine BPO industry dropped dramatically over the last years – to an average of 50 percent from 70 percent – due to the improvements in terms of salary, training, continuous education, as well as the new career paths for young people. However, this is still a huge rate. In order to raise job satisfaction of your staff and influence performance levels of outsource workforce, it is vital for a BPO company owner to find out what job outcomes and motivating factors will help to retain his or her outsourced workforce.

There are two types of factors that affect your employees’ satisfaction and motivation. First are the motivating factors, which, when present, tend to satisfy the employees and motivate them for better efficiency and efficacy. Second are the hygiene factors, which do not render positive satisfaction, but cause dissatisfaction (and consequently may even lead to leaving the job) if absent. Essentially, hygiene factors are needed to ascertain an employee is not dissatisfied with his or her job, and motivation factors are needed in order to motivate an employee to higher performance, better efficiency, and hence better productivity.

In a survey conducted in a medium-sized BPO company, employees suggested the most important hygiene factors:

  • Adequate facilities for effective working (82%);
  • Satisfying relationships with peers (80%);
  • Acceptable work timings (78%);
  • Decent salary (76%);
  • Amenities like housing and medical benefits (60%).

These are the basic conditions that BPO companies should provide for their employees in order for them not to hate their job. But this simply isn’t enough.

For a young and ambitious person, the sense of purpose and a meaningful job are inseparably tied with how they perceive their own value and abilities. It is almost impossible for an employee to perform well and contribute to his or her company unless they feel that their job is valued and appreciated.

With that in mind, employees in the survey listed these factors as most motivating:

  1. Achievement of the desired goal (86.7%)
  2. Relationship with team leaders (85%)
  3. Challenges in job (83.3%)
  4. Recognition (83%)
  5. Authority connected with the current job position (80%)
  6. Opportunities for personal growth and development (76%)
  7. Feeling of self-esteem (75%)
  8. Job security (75%)
  9. Perks and benefits (65%)

Basically, what these results demonstrate is that your employees need a sense of purpose. Contrary to the “dull and droning” nature of their job in a BPO, employees are seldom made to face challenges, which, when achieved, give an employee a sense of fulfillment. The achievement of the desired goal brings internal satisfaction, but it also induces recognition from both co-workers and managers, which is always a wind at the back. Relationship with the boss is of huge importance, as one of the major reasons for employees leaving the organization has been attributed to their incompatibility with the boss. Back in 1999, Buckingham and Coffman wrote: “People leave managers, not companies.” – still, it seems that a lot of managers choose to ignore this and leave everything to chance, which most times doesn’t end up well for the company itself.

Another factor that emerged as a motivator based on 76% of the respondents’ responses was providing opportunities for personal growth and development. In an industry like that of a BPO, with so many repetitive tasks, employees are not able to see a clear picture of where they are heading, hence they struggle to find reasons to stay involved with their work. If you find a way for your people to grow and develop as professionals as well as individuals, it would add a sense of purpose and motivation to work better and invest more of oneself into your company. In order to ensure your corporate culture is preserved please inform your employees on any monitoring devices or tools - this is even more important if you are using remote workers time tracking. Many business owners and managers think that employee tracking software is intrusive, however, if you look at it the other way you can see how much benefits it can bring, especially in the BPO industry.

There are few industries that crave employee motivation as much as BPO, which relies entirely on its people in order to operate. Since the work culture in this sector is customer specific and customer driven, businesses often forget to pay attention to their people’s needs and problems. Some clients happen to be lovely but others, however, may be a real nightmare; this is the point where business owners and managers need to step in and figure out the best ways to shield their people from eventual racking. Making them feel appreciated and acknowledged won’t just reduce your costs of recruiting – if your employees are stable and satisfied, the service they provide will be also, and even your toughest clients as well.

Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock
OVERVIEW
Price (per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user + $16Free for up to 75 usersFrom $2.50 per userBasic plan: $30 for 5 users + $5 per additional userFrom $1.50 per employeeFrom $4 per user + $8From $2.20 per user
Free trial30 days14 daysYes14 days14 days14 days30 days
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone, chat and onlinePhone and chatEmail and onlineChat and phonePhone, email, chat and onlinePhone and onlinePhone, email, chat and onlinePhone and online
Knowledge base
Video tutorials
Community forum
API
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Sreenshots
App and website usage
Activity levels coming soon
Real-time tracking
TASK AND PROJECT MANAGEMENT
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Invoicing
ALERTS
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
REPORTING
Client login
Productivity analysis
Email reports coming soon
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
OTHER
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
API
On-premise hosting

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