One of the most important communication tools became one of the biggest distractions in the office. Regardless whether you use it for communicating with your colleagues, finding potential customers or scheduling meetings, reading and writing email seems like a productive thing to do. But the truth is, it’s not.
It is a very dull activity. Your brain needs minimum focus, just to process the information and separate important from unimportant stuff. However, it is very addictive. You often decide to go for a quick check, not to spend much time, just to warm up for the productive mood. You think you can quit whenever you want. Before you know it, you are drowning in your own little email world, reading one after the other, promising yourself that this one is the last one.
How does this affect our productivity?
Even if you are not a morning person, your brain is in its most productive stage 2 or 3 hours after waking up. The second peak of productivity appears just before the lunch break.
So why do we keep wasting our good energy on this undemanding activity? Here are two main reasons: habit or procrastination. People are used to reading emails first thing in the morning because they’ve seen everybody else doing it, because they are afraid they might miss important information or because it is the easiest thing to do. They also might not want to face the challenging tasks just yet, so they turn to emails to create an illusion of being busy.
Here are 5 tips on how to maximize your productivity by not wasting time on emails:
Using these tips is a great way to start taking back the day and boosting your productivity. Try each of them and see what’s working for you and what’s not, in order to really impact your office habits.Tags: efficiency management, email, productivity tips, productivity tools, time management