Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
OVERVIEW
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
TRACKING METHODS
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
GENERAL MONITORING FEATURES
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Attendance
Activity levels
Keylogger
Geolocation
Remote desktop control
Website/activity blocking
SCREENSHOTS AND RECORDING
Screenshots
Screenshots on demand
Screen recording
PRODUCTIVITY FEATURES
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
ADVANCED SECURITY FEATURES
User behavior analytics
Data loss prevention
Advanced file and web monitoring
REPORTING
Productivity reports
Team reports
Timelines
Email reports
Access management
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
OTHER
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
API
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock
OVERVIEW
Price (per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user + $16Free for up to 75 usersFrom $2.50 per userBasic plan: $30 for 5 users + $5 per additional userFrom $1.50 per employeeFrom $4 per user + $8From $2.20 per user
Free trial30 days14 daysYes14 days14 days14 days30 days
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone, chat and onlinePhone and chatEmail and onlineChat and phonePhone, email, chat and onlinePhone and onlinePhone, email, chat and onlinePhone and online
Knowledge base
Video tutorials
Community forum
API
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Screenshots
App and website usage
Activity levels coming soon
Real-time tracking
TASK AND PROJECT MANAGEMENT
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Invoicing
ALERTS
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
REPORTING
Client login
Productivity analysis
Email reports coming soon
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
OTHER
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
API
On-premise hosting

With today’s growth in every segment of industry, success has become all about optimized performance, projects have become larger in scale and more complex, and the teams have become proportionally bigger as well. Now, we have teams of 10 people working on projects with dozens of tasks spanning a couple of months. The challenge isn’t only to coordinate those employees and organize the workflow, but also to do this as effectively as possible for the best, fastest and most profitable results.


To solve the problem of the overall organization of tasks and employees on a project, there are now many different project management methodologies which are adopted by large and small companies alike. One of the most popular of these is Kanban.


In this article, we’re going to explore what Kanban is and what its benefits are. We’ll also take a look at the implementation of the Kanban method within Workpuls PC activity software.

So, let’s begin!


What Is Kanban?


Even though this methodology only gained traction worldwide in the past decade, Kanban isn’t a new idea. Its roots can be traced back to the manufacturing process employed in Toyota. The main goal of this revolutionary strategy was to align the production to the availability and consumption of materials. Today, the Kanban system isn’t restricted to manufacturing processes and physical materials any more, but the underlying principle remains.


The modern implementation of the Kanban methodology revolves around the idea that the workload and the flow of tasks and processes should be aligned to employee capacity, whether in terms of the number of employees or the amount of time that each process takes. As such, Kanban is especially popular in the field of software development, but it’s also applied in other industries, such as marketing or human resources. And even though Kanban started off in a form of a physical board with cards, now it’s mostly implemented in a virtual environment, the most representative example of which is project management software Trello.


The central part of the Kanban project methodology is a Kanban board. This is a visual representation of an ongoing project, including all the tasks assigned to different employees which are arranged in several columns. There is a minimum of three columns - ‘To Do’, containing all the task cards that are in the pipeline, ‘In Progress’, where you stack all the tasks that employees are currently working on, and ‘Done’, where completed tasks are transferred.


There are a couple of points that distinguish Kanban from other project management methodologies. First, Kanban flow runs in continuity and there are no fixed stages or cycles. And secondly, it places great emphasis on limiting work in progress. This is in accordance with the basic principle of doing only as many tasks as you can, and it’s usually incorporated by putting a limit on the number of tasks that are in the ‘In Progress’ column at any given time.


The Benefits of Using Kanban


The popularity of this methodology isn’t without a good reason. So, let’s go over some of the benefits of adopting Kanban.


First and foremost, a huge advantage is the flexibility that’s allowed both in planning and during execution. Since, as we’ve said, there are no fixed long-term procedures, the manager can change the order and priority of the tasks on hold without affecting employees who work on the tasks in progress. This also leads to increased focus among employees because they only concentrate on the work in progress.


Another benefit of the Kanban method is transparency and visibility. All of the tasks are on the Kanban board, clearly sorted and assigned, so everyone on the team can see what’s currently in progress and what should be done next. This enables easier collaboration and less intrusion on the part of the manager.


Lastly, Kanban also puts a lot of emphasis on the optimization of time cycles (the period between first starting a task and shipping it to the client) and bottlenecks. This relies on the fact that there should be only a small limited number of ongoing tasks, which means that you’ll be able to quickly detect where the bottlenecks are and work on fixing them. Similarly, time cycles are always aimed to be as short as possible, so that no single task holds up the progress queue. Ultimately, this kind of system leads to faster output as well.


Kanban in Workpuls PC Activity Software


We mentioned that some project management systems are designed to reflect the Kanban methodology. However, other tools can also have certain features that would enable managers to organize projects this way. One of these tools is PC activity software like Workpuls, which are extremely useful in all stages of a project life cycle, but this particular one has a very straightforward approach to utilizing the Kanban project management methodology. In this section, we’re going to see how the Kanban board is implemented in Workpuls.


Within this time tracking system, your team’s Kanban board can be found in the manager dashboard, in Projects Tracking view. When you navigate to this section, you’ll first see a list of all active projects, along with some information about each, such as how many employees are assigned on the project, how many tasks there are, custom hourly rate, etc. Also, you can add, edit, archive or delete projects from here.


workpuls projects


But the real fun begins when you click on one of your active projects - this is where you’ll find your Kanban board and a lot more data on the project! However, we’re only going to focus on the former now, which you can see right at the top of the page, in a section called Tasks. There are four columns - To Do, On Hold, In Progress, and Done. Each column contains task cards and you can review some of the information about a task right in the board, such as who’s working on it and when the deadline is. Also, you can easily move tasks from one column to another by dragging and dropping.


workpuls kanban


To add a task, simply click on Add New Task button, either at the top of the Tasks section above the Kanban board, or directly at the bottom of the column you want to add a task to. This will open up a New task window. Here, you can enter the name of the task, set a due date, status (which column you want the task in) and priority, add a description, and assign employees to the task.


add task workpuls


Even though this PC activity software doesn’t let employees see the whole Kanban board, it does give them an overview of their own tasks, along with all the necessary information, and they can also move their tasks from one column to another by changing their status.


The real beauty of this feature is that if you have time tracking software like Workpuls, even though it’s generally a great combination with a project management tool, you don’t really need the latter because you already have that kind of functionality and you can additionally track the time, analyze productivity and all that other stuff that comprises PC activity software.


Conclusion


With its flexibility and optimized flow, the Kanban methodology has every opportunity to become even more popular and widely used. A testament to this is the fact that it’s implemented even in PC activity software, as we’ve seen in the example of Workpuls. Hopefully, adopting this system will help you better organize your projects and get your team to be even more efficient.


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