In order to increase income, long time ago, lawyers started billing their clients based on the number of worked hours. In order to keep track of those hours, they used the most basic work time trackers - timesheets.


After some time, technology developed and a new industry emerged, the time tracking industry, and lawyers aren’t the only ones who can benefit from this product. 


Timesheets Need to be Replaced

Once upon a time, timesheets were the only way to track time. Lawyers would sit down at the end of the week, month or even quarter to write down their billable hours for each client. They would do this from memory, based on their calendars, maybe even call logs. Then, these sheets would reach the Administrative department, who would then manually enter all billable hours into the billing system.


This system is flawed in several ways. Attorneys can easily forget that they’ve done something and forgot to bill it, meaning that they would charge less to the client, but also be paid less. On the other hand, your law firm could end up overcharging the clients because someone cheated on their sheet. Either way - your company suffers.


It doesn’t matter if the lawyers are using a pen and paper to enter their hours, or Excel sheets - it’s an unreliable system, and it’s really surprising that some companies still resort to this instead of using a law office time tracking software.


What Should You Track?

If you’re finally on board with switching from outdated timesheets to a legal time tracking software you’re probably thinking what should you track? Well… pretty much everything. Even the non-billable hours!


When tracking billable hours exclusively you’ll get accurate payments from the clients, and that’s excellent. But what happens if you’re spending too much time on administrative tasks that don’t fall under billable hours?


The idea is that you track all hours to see where your time goes. If you’re spending more time on non-billable activities you’re costing your company more than you’re earning. Once you’re aware of how you spend your time, you’ll be able to optimize your workload and minimize non-billable hours.


How Legal Billing and Time Tracking Software Work Together?

We already mentioned that time tracking in the legal industry is important for client and employee billings. But besides giving your clients the exact number of hours you spent working for them, you can also give them proof of work.


Law firm time tracking software usually has time tracking with screen capture option, and you can provide clients with the screenshots so they have no doubts about how much time you spent on their case. Furthermore, a handy dashboard with project and task tracking will also allow them to see what you’ve done for them.


Some time tracking software options, like Workpuls, also have a feature called “Client login.” Thanks to this option, clients can safely login to the program and see all time tracking data related to their cases, without having access to anything else.


If you have managerial or admin access to the best time tracking app of your choice, you’ll be able to set the hourly payment amount for each of your lawyers, and their payroll will be automatically calculated. This feature will save hours to your accounting team, and all your employees will be happy because every minute of their work (including overtime) was paid fairly.


Wrap Up

Who wouldn’t want to be able to get accurate payments from the clients and pay their employees fairly, while keeping the profit at the same time? Simple time tracking software options can be free, and if they’re paid - they are budget friendly, so you can’t say you won’t have a good return on investment from that.


You’re still here? Go on and find the best online time clock software for your law firm.


Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
OVERVIEW
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
TRACKING METHODS
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
GENERAL MONITORING FEATURES
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Attendance
Activity levels
Keylogger
Geolocation
Remote desktop control
Website/activity blocking
SCREENSHOTS AND RECORDING
Screenshots
Screenshots on demand
Screen recording
PRODUCTIVITY FEATURES
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
ADVANCED SECURITY FEATURES
User behavior analytics
Data loss prevention
Advanced file and web monitoring
REPORTING
Productivity reports
Team reports
Timelines
Email reports
Access management
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
OTHER
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
API
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock
OVERVIEW
Price (per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user + $16Free for up to 75 usersFrom $2.50 per userBasic plan: $30 for 5 users + $5 per additional userFrom $1.50 per employeeFrom $4 per user + $8From $2.20 per user
Free trial30 days14 daysYes14 days14 days14 days30 days
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone, chat and onlinePhone and chatEmail and onlineChat and phonePhone, email, chat and onlinePhone and onlinePhone, email, chat and onlinePhone and online
Knowledge base
Video tutorials
Community forum
API
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Screenshots
App and website usage
Activity levels coming soon
Real-time tracking
TASK AND PROJECT MANAGEMENT
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Invoicing
ALERTS
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
REPORTING
Client login
Productivity analysis
Email reports coming soon
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
OTHER
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
API
On-premise hosting

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