An office full of busy bees working hard and producing great results is every manager’s dream. But most employees aren’t just born this way, are they? You have to create an atmosphere in which it’ll be natural for employees to be productive.

Reading just a little bit on the topic will reveal to you a huge number of different ways that you can improve productivity in your workplace, especially if you’re using tools like tracking hours for teams app. This might lead you to believe that not doing anything will just bring out the employees’ natural productivity out.


In reality, however, there are things you may be doing that are not only unhelpful for employees’ productivity, but are actually helping to destroy it. Luckily, if you know how to handle and avoid these mistakes, you can be free of this danger. Which is even easier if you’re using time clock and software to track productivity.


But the first step is to realize what the mistakes are and whether you’re guilty of making them. To that end, we’ve compiled a list of tips on how to make your workforce totally unproductive and how not to fall into these traps.


1. Don’t Give Employees Clear Assignments


Variations on this tactic include: make the tasks long and confusing, keep rephrasing what you expect them to do at least three times a day, make their targets extremely vague and hard to measure (for best results, try to make them unattainable too), don’t give them any direction at all, etc. The point is - if employees don’t know what they’re supposed to do, they won’t be very motivated to do it.


In order to avoid this sort of pitfall, always have a clear roadmap of employees’ assignments and, even more importantly, a specific, realistic and measurable end goal. This will not only make employees more motivated to actually do their tasks but you’ll be able to track their progress more easily with the best time clock software, project management tool or any other digital or non-digital method.


2. Give Them All the Time in the World


Deadlines that are too lenient are as effective as unclear guidelines when it comes to making employees unproductive. In fact, these two are best used in combination. Allowing your employees double the time that they need for a task is an excellent way to encourage procrastination.


Now, your deadlines and expectations shouldn’t be impossible to reach either, but making sure they’re reasonable and stimulating is the key to productivity. Use best web based time tracking to figure out how long you can expect each employee to be doing a task and organize their time based on this data. This is the most accurate way to help them reach their full potential in terms of efficiency.


3. Make Them Multitask


What sounds like a recipe for maximum efficiency is actually anything but. What we usually call ‘multitasking’ is in fact switching from one task to another, which wastes time and kills productivity. So, if that’s your goal, give your employees as many different tasks as possible in short amounts of time.


If, on the other hand, it’s high productivity that you’re after, try letting your employees focus on one task until they’re done. Or at least group similar tasks together so that the transition is easier. You can keep tabs on what they’re doing with remote employee time tracking software and manage their time so that they are focused on one thing for as long as possible before moving on to the next.


4. Micromanage Their Every Move


There’s absolutely nothing better for evaporating every last shred of productivity than a manager breathing down your neck and controlling your every single move. And yes, demanding that they report on every number and word they type and asking them a million questions per hour counts as micromanaging too.


In order to avoid this, the best way to track time spent on projects isn’t by distracting employees every five minutes to ask how they’re moving along, but to compare time tracking software data to their workload and analyze their performance without bothering them. This way, you can only act when there’s a need for it and let employees focus on their work the rest of the time.


Conclusion


Accidentally making employees unproductive is easier than you might think. That’s why it’s crucial to get familiar with the sorts of mistakes you can make that could create this problem. Just knowing what could be harmful to productivity and trying to avoid it (with or without the help of computer time monitor) should be enough to keep you out of the way of employees’ natural productivity flow and one step closer to that office full of busy bees that you want so badly.


Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
OVERVIEW
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
TRACKING METHODS
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
GENERAL MONITORING FEATURES
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Attendance
Activity levels
Keylogger
Geolocation
Remote desktop control
Website/activity blocking
SCREENSHOTS AND RECORDING
Screenshots
Screenshots on demand
Screen recording
PRODUCTIVITY FEATURES
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
ADVANCED SECURITY FEATURES
User behavior analytics
Data loss prevention
Advanced file and web monitoring
REPORTING
Productivity reports
Team reports
Timelines
Email reports
Access management
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
OTHER
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
API
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock
OVERVIEW
Price (per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user + $16Free for up to 75 usersFrom $2.50 per userBasic plan: $30 for 5 users + $5 per additional userFrom $1.50 per employeeFrom $4 per user + $8From $2.20 per user
Free trial30 days14 daysYes14 days14 days14 days30 days
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone, chat and onlinePhone and chatEmail and onlineChat and phonePhone, email, chat and onlinePhone and onlinePhone, email, chat and onlinePhone and online
Knowledge base
Video tutorials
Community forum
API
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Screenshots
App and website usage
Activity levels coming soon
Real-time tracking
TASK AND PROJECT MANAGEMENT
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Invoicing
ALERTS
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
REPORTING
Client login
Productivity analysis
Email reports coming soon
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
OTHER
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
API
On-premise hosting

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