Getting your team to use online timekeeping software  isn’t easy. Telling them they need to track time is easy, but actually getting them to do it (and do it consistently) is a major challenge.

To motivate your employees to use track my hours app, you need to address their concerns, make the process super simple, and encourage them to form the habit.

Why People Resist Time Tracking


Number one reason why most people resist time tracking is the fact it’s extremely tiring and unproductive. The irony is that in order to track the time you spend on different tasks and activities you need to waste your time on filling timesheets and other paperwork. 


But, it’s all for the greater good. Even you, as a manager need to track let’s say your revenue. And you’ll waste time by doing it, but at the end of the day, you’ll get valuable information about your business. 


Time tracking is the same. It takes time, there’s no way around it. But spending time on collecting this data isn't a terrible price to pay if you end up with valuable information. It’s a fair trade-off: you’re sacrificing a bit of productivity today in order to gain useful insight which will help your business in the long run.


And to be honest, there’s no way to make time tracking a fun activity. It is how it is and everyone is aware of that. And that’s another reason why your employees don’t like it. Apart from being unproductive and tiring, it’s boring as well. People don’t get much joy of it and try to finish it as fast as possible. 

What Can You Do About It


So, the ball is now in your court. You know why time tracking is important and all the benefits of it. You need to transfer that knowledge to your employees and explain to them why is it so important to be consistent and shift your feelings towards it. 


Explain Why


Explain to them why do they need to time track. It differs from business to business, but on some occasions, time tracking literally puts food on the table (think of situations where employees are paid by the hour or when clients are charged by hour).


Also, tell them why time tracking is important to them personally. With the help of it, they’ll get an insight about how they work, how much time they spend on different tasks and sub activities on certain project. Later on, they’ll be able to reorganize their workload if they find out they’ve been spending too much time on irrelevant tasks. 


Monitoring


People need to understand that you don’t want to monitor who does what personally. You’ll have to communicate to your team that time tracking is not about spying on people, controlling who spends too much time on breaks, or setting unrealistic goals. Instead, it's all about finding out how your employees spend their time and trying to optimize this by figuring out ways to spend it more productively.

The last thing you want is to make people feel bad.

In order to establish trust, give trust. Let people decide if they want to track time using a timer or enter time manually at the end of the day. By letting people self-report the hours worked, you put them in control. By giving people control, you remove the anxiety and distrust.

Make It Easy

The easier it is for your employees to track time, the more they’ll love it. And the perfect way to do that is to implement desktop time tracking software. It’s convenient, user friendly and very effective. It won’t consume as much time as filling the timesheets manually.

What’s sweet about online hour tracker is the fact that it usually does everything on its own and it requires minimum involvement  from your employees. In most cases, they just turn their PC and click when they start working on a new task. And can forget about it. The app will work in the background and gather all the information needed. 

Don’t Use It Against Them

If they acquired how important time tracking really is and started to utilize app to record work hours, the next step is to assure them that their data is in a safe place and won’t ever be used against them. You should emphasize that the data gathered is only for the wellbeing of themselves and the business where they work at. 

Conclusion

Time tracking can be your best friend or your worst nightmare. If you do everything correctly, your employees won’t even notice it and they won’t spend much time on boring paperwork. And, look into employee clock in software. Make life easier for both you and your employees.


Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock
OVERVIEW
Price (per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user + $16Free for up to 75 usersFrom $2.50 per userBasic plan: $30 for 5 users + $5 per additional userFrom $1.50 per employeeFrom $4 per user + $8From $2.20 per user
Free trial30 days14 daysYes14 days14 days14 days30 days
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone, chat and onlinePhone and chatEmail and onlineChat and phonePhone, email, chat and onlinePhone and onlinePhone, email, chat and onlinePhone and online
Knowledge base
Video tutorials
Community forum
API
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Sreenshots
App and website usage
Activity levels coming soon
Real-time tracking
TASK AND PROJECT MANAGEMENT
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Invoicing
ALERTS
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
REPORTING
Client login
Productivity analysis
Email reports coming soon
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
OTHER
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
API
On-premise hosting

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