Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
OVERVIEW
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
TRACKING METHODS
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
GENERAL MONITORING FEATURES
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Attendance
Activity levels
Keylogger
Geolocation
Remote desktop control
Website/activity blocking
SCREENSHOTS AND RECORDING
Screenshots
Screenshots on demand
Screen recording
PRODUCTIVITY FEATURES
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
ADVANCED SECURITY FEATURES
User behavior analytics
Data loss prevention
Advanced file and web monitoring
REPORTING
Productivity reports
Team reports
Timelines
Email reports
Access management
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
OTHER
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
API
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock BeeBole
OVERVIEW
Price(per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user+$16Free for up to 75 usersFrom $2.50 per userBasic plan:$30 for 5 users+$5 per additional userFrom $1.50 per employeeFrom $4 per user+$8From $2.20 per user$5.99 per user per month
Free trial30 days14 daysYes14 days14 days14 days30 days30 days,no credit card required
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone,chat and onlinePhone and chatEmail and onlineChat and phonePhone,email,chat and onlinePhone and onlinePhone,email,chat and onlinePhone and onlineOnline chat and video support in English,French,and Spanish
Knowledge base
Video tutorials
Community forum
API
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Screenshots
App and website usage
Activity levels coming soon
Real-time tracking
TASK AND PROJECT MANAGEMENT
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Invoicing
ALERTS
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
REPORTING
Client login
Productivity analysis
Email reports coming soon
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
OTHER
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
API
On-premise hosting

Data is everywhere. The human body sends 11 million bits per second to the brain for processing. Humanity has surpassed a zettabyte, an almost incomprehensibly large number, in the digital universe.


As the world becomes increasingly globalized, the ability to access and process high-quality data will undoubtedly continue to reshape economies.


In 2019, the annual revenue of the global business process outsourcing (BPO) industry was valued at $26 billion, and estimated at a valuation of a whopping 92.5 billion dollars. It’s no surprise data entry BPOs are one of the largest slices of the pie.


Despite much greater access to international talent for outsourcing, many businesses still tend to spend an excessive amount of valuable in-house time sifting through hectic lists of data, causing them to waste precious resources.


For tens of thousands of companies who depend on data to power their business, data entry BPO providers are a godsend. But, with the sensitivity of data, their adoption does take careful consideration.


If you’re considering outsourcing your data entry to a data entry BPO or simply want to learn the best practices of business process outsourcing there are a few questions to ask yourself: 


1. Have you experienced quantifiable inefficiencies in daily operations due to the repetitive and time-consuming nature of data mining and data entry? 

2. Do you have the proper software stack to scale your business operations?

3. How valuable is enhancing operational effectiveness to your business?


Business process outsourcing, lets you fry the bigger fish while adding competitive advantages across the board. The following article will explore how enterprises can save capital, time, and focus by outsourcing data entry services.

Explore and Exploit Wage Arbitrage


The ability to work with anyone worldwide means businesses have access to extremely qualified talent, often at a fraction of the price of local talent. Many companies even fully outsource most of their non-critical business operations to data entry BPOs in India, China, the Philippines, and Ukraine. 


For example, data entry in the United States can cost around $25-$35 per hour, whereas offshore options can cost around $5-$15. Since data entry is so process-oriented, the results are generally the same.  


The most successful businesses tend to have a deep understanding of which activities are their true competitive differentiators that must remain in-house, and which mostly serve as a function to facilitate those mission-critical functions. These businesses tend to outsource the latter.  

 

Reveal Productivity Insights Otherwise Left in the Dark 


Every business has its bottlenecks that prevent them from scaling as efficiently as possible.


Data entry, being one of the more rote and repetitive tasks, is one of the most popular business processes to be outsourced. By simply doing so can remove company-wide bottlenecks and free up critical resources 


However, it isn’t simply outsourcing the data entry process that gives an enterprise a competitive advantage. Sure, that’s a start. But the outsourced process needs to be accompanied with  an understanding and ability to leverage productivity insights linked to the processing of data, to maximize overall performance. 


Data Processing Efficiency Via Accountability


The value of data lies in its quality. Simply put, if there are inefficiencies in the way it is mined, analyzed, and interpreted, it’s value diminishes.


This is where the helping hand of technology comes in.


Data entry monitoring software gives organizations a tangible means of building accountability into their outsourced data processing. 


Companies like Workpuls offer data entry monitoring software that analyzes exactly how agents use company time, allowing enterprises to highlight top-performers and get a more intricate view of how their high-level data entry processes are capable of being executed. 


The Feedback Loop Flywheel


“I think it’s very important to have a feedback loop, where you’re constantly thinking about what you’ve done and how you could be doing it better.” 

-Elon Musk, Tesla CEO


The power of productivity insights lies in their ability to close the feedback loop. User activity monitoring weeds out costly inefficiencies and allows company  leaders to make more strategic decisions with their resources. 


Analyzing feedback loops leads to a faster implementation of processes, and ultimately, a better-executed product. In the case of data entry, it’s incredibly straightforward to analyze how efficient an individual virtual assistant or BPO agency is at whatever activity you send their way.


As businesses expand in the digital ocean, it’s important to be mindful of how your time and budget are being spent. An entirely virtual business poses some unique challenges, and without the proper means of analyzing performance, resources can quickly slip through the cracks.

Ask the Right Questions to Find the Right Data Entry Provider

Don’t be afraid of applying pressure and putting your potential data entry BPO on the hot seat. 


Here are a few good questions to ask:

  1. Why would they be the right fit for you? How will they manage your projects? What software do they use? Can you communicate easily in different time zones? Is there a language barrier? These are all great questions when vetting out your possible team.
  2. Ask if you can see examples of previous work, especially those specifically related to your company’s projects. If their portfolio mirrors your current projects, they’re likely a better fit than not. 
  3. How do they handle the security of your data? One of the most significant considerations when seeking out someone to handle your data processes is how they handle the security of your data. 

Ensure Data Security and Compliance

If you’re considering outsourcing your data entry or data scraping, it’s worth asking yourself this: what makes your data set more valuable than someone else’s?


Simply put, because it’s yours. 


Often, data is the core competitive advantage of a business. The data you collect can be extremely valuable, and it should be protected as such. 


Further, if the data is confidential and you may be exposed to legal risks if it is leaked, security simply must be a priority, not an afterthought.


If you’re dealing with highly sensitive data, make sure you vet your data entry BPO provider . 


To prevent data breaches, companies must implement multiple strategies to ensure security standards. Encryptions are particularly critical when protecting the identity of your business. Data must be stored on a cloud drive with encrypted security, or securely on premise on your secured network.


For example, Workpuls offers customers the option between a cloud-based solution using Google Cloud infrastructure, or a dedicated on-premise solution


Each storage option is protected with a specific key that lets your system see and process user data, while preventing rogue system administrators from taking advantage of it. 

Final Thoughts

Working with a data entry BPO can save your in-house team from performing tedious and repetitive work, which is enough of a strategic advantage in and of itself, but there’s more. 


Modern technology offers enterprises specialized tools to scale individual data entry processes, optimize organization-wide workflows, and derive more value from the data collected 


But remember, offloading the data processing task alone isn’t sufficient. The results of your data outsourcing endeavors will be limited  without insights that allow you to close the feedback loop between instruction and execution. 


It’s critical to track data entry services with the proper software stack to analyze your performance and marry productivity metrics to the execution quality.


Because when you do, you’ll empower your team with more valuable data that unlocks new potential across your business.


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