Above all issues that might occur in a business, payroll ones are probably most important to your employees. Nowadays, money plays a big role in the life of every individual so it isn’t a surprise that many employees try to flee from a company when payroll issues happen.


In this article, we’ll talk about some of those issues and what can you, as a manager do in order to stop them from happening and to maintain a good working environment. 


Miscalculating Overtime (Or Just Not Paying for Overtime)


You might be wondering how such a simple calculation is one of the biggest issues when it comes to payroll. In most countries, every hour of overtime is calculated as 150% of the normal hourly rate. Now, this all depends on the job your employees do, your industry, as well as on applicable statutory and federal regulations. 


The first problem which may arise is overpaying or underpaying your employees, for the work they do overtime. Everyone wants to be on the same level right? But the thing is that some positions are paid more than others and this might lead to conflicts in the working environment. Perfect solution for this is to implement an online employee time tracking software which will count how much time do your employees spend on various activities. Whether they are overtime or not, you’ll have a valid backup if someone is paid more than others. Everything is transparent, and every employee will know how much time they spend on certain tasks. Therefore, each employee will get a fair compensation for the time they spent working.


Other issue is when you just don’t pay your employees for overtime. This is plain wrong and in most countries, it’s illegal. If your employees put the effort to work more than needed, they should be rewarded. And yet again, a software which can track time spent on computer can help you out, and count the hours your employees worked overtime. Later on you won’t have an issue when it comes to payroll.


Poor Record-Keeping 


This might seem obvious but good record-keeping of all your payroll and other finances is extremely important when it comes to running your business in the future. 


Budgeting is what determines the amount of money that you can spend on various things such as hiring more employees, buying more technology or promoting your good workers. One of the most efficient ways to keep your payroll records is to use timekeeping software for small business. The data it gathers about the time your employees spend on certain activities, time needed for the completion of the project or other significant aspects of your business can help you in the future when it comes to planning. 


Based on previous records you can tailor your budget to future needs which means more money for your employees, better work distribution and project estimation. 

Running Payroll Too Late 


There isn’t much you can do when the pay for you employees is late apart from saying sorry. But once it happens, you’re slowly losing the trust they’ve put in you. And that’s something you can’t let happen. 


This is again closely connected to the data you gather from the app to track hours worked and pay. With the information such software gathered in the past, you can organize the amount of work that your employees need to do and the time frame in which it needs to be done. This means they won’t overwork and the project will be finished on time meaning you’ll bill your work on time, and pay your employees on time as well.


Inaccurate Time Entries


Not many companies have it, but if it’s the case in your workplace, you know how inaccurate time entries can result in miscalculated work hours. The best way to battle this is to have top time clock software which can track time automatically. This way, your employees won’t have to fill in timesheets manually and the software itself will track everything on their behalf. 


Bonus - there will be less paperwork. Everything is tracked via computer and apart from it being more convenient, it’s much faster and easier to use.


Conclusion


Keeping payroll information in one place is very important and having a best employee time tracking system can help you out immensely. Implement it into your business and make your life easier when it comes to calculating payroll and keeping a record of it.

Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
OVERVIEW
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
TRACKING METHODS
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
GENERAL MONITORING FEATURES
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Attendance
Activity levels
Keylogger
Geolocation
Remote desktop control
Website/activity blocking
SCREENSHOTS AND RECORDING
Screenshots
Screenshots on demand
Screen recording
PRODUCTIVITY FEATURES
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
ADVANCED SECURITY FEATURES
User behavior analytics
Data loss prevention
Advanced file and web monitoring
REPORTING
Productivity reports
Team reports
Timelines
Email reports
Access management
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
OTHER
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
API
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock
OVERVIEW
Price (per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user + $16Free for up to 75 usersFrom $2.50 per userBasic plan: $30 for 5 users + $5 per additional userFrom $1.50 per employeeFrom $4 per user + $8From $2.20 per user
Free trial30 days14 daysYes14 days14 days14 days30 days
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone, chat and onlinePhone and chatEmail and onlineChat and phonePhone, email, chat and onlinePhone and onlinePhone, email, chat and onlinePhone and online
Knowledge base
Video tutorials
Community forum
API
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Screenshots
App and website usage
Activity levels coming soon
Real-time tracking
TASK AND PROJECT MANAGEMENT
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Invoicing
ALERTS
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
REPORTING
Client login
Productivity analysis
Email reports coming soon
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
OTHER
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
API
On-premise hosting

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