Project management has always been an essential part of every business, but now it’s more than ever. If you want to do a good job, you need to be prepared for the various changes that can happen, but also have a clearly defined work plan in the beginning. Because of all this, project estimation is very important and therefore we'll talk about it in the next few paragraphs.


Why Is It so Important


Project estimation is part of project planning and it covers the initial planning of cost, time, activity, manpower and so on. It's probably the crucial part of every project as it dictates the starting point of your work. You estimate before even accepting to work on the project and from there, you'll have the cornerstone for what you’re supposed to do. 


Furthermore, project estimating prevents your expectations from getting too high or too low. With it, you can organize your entire team by activities that each team member is assigned to or the amount of work they need to do. At this point of project planning, you should gather all the information you may have on your previous projects and use that as a helping hand for your current one. Tailor the project to your needs over the past experiences. Also, it's important to divide activities into sub activities, as it's more convenient and transparent.


Time Estimation In a Project


As the focus of this text is the time it takes for a particular job, it’s critical to emphasize why time is important to complete the project and how to estimate it properly.

So, after you’ve gained insight into the scope of the project, you need to assess how long it will take. What this means is to define the duration of all activities in the project itself and sub activities that it may have. Of course this isn’t ideal, and the numbers you get aren’t going to be 100% accurate, but it’s important to get at least an approximate estimate of the duration. 


When you estimate the time, cost, manpower and other estimates  will fall into place easily. Time is the first thing to which you should direct your attention. But, can something aid you in with this estimation? Let’s discuss the time clock system software.



Time Tracking and Your Project



We've talked about estimating time in the previous section, but we need to reiterate its importance. Basically, your project’s future depends on an appropriate duration assessment. And if it's so important, you should use any tools at your disposal to get the most accurate numbers.


Cloud time tracking software is one of many. With the help of it, you can easily track the time you spend on certain activities, while the collective amount of time spent will help you understand the full length of the project. We mentioned before that information about previous project comes in handy and you should use it as much as possible. Sometimes, based on your previous work, you can make an informed guess on  how long an activity will last. Maybe you had the same or similar one in the past. 


Project time management software helps you with defining the cost of your project as well. Determining the duration of each activity will also show you the required cost of materials, resources and everything else that’s needed to get the job done. And once again, use the data you’ve collected on previous projects. Defining cost is ideal for this as some of your past work may be similar and by nature, the cost could be within the same budget range. 


Also, employee time management software can help you out when delegating work. Let’s say that you’ve estimated how long the project will last, and you know what you need for each of the activities in terms of resources, material and tools. The next on the list is to determine how many employees will be engaged in each activity. Having too much workers isn’t good for your budget and therefore, this step is crucial. With such software, you’ll determine exactly the manpower needed for each task to be finished effectively. 


Conclusion

Without proper project management there are no successful projects. Estimating certain aspects of the process is even more important. Therefore, you should make  sure that you conduct detailed research and based on your estimations, make a solid ground for every project that comes your way. 


Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock
OVERVIEW
Price (per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user + $16Free for up to 75 usersFrom $2.50 per userBasic plan: $30 for 5 users + $5 per additional userFrom $1.50 per employeeFrom $4 per user + $8From $2.20 per user
Free trial30 days14 daysYes14 days14 days14 days30 days
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone, chat and onlinePhone and chatEmail and onlineChat and phonePhone, email, chat and onlinePhone and onlinePhone, email, chat and onlinePhone and online
Knowledge base
Video tutorials
Community forum
API
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Sreenshots
App and website usage
Activity levels coming soon
Real-time tracking
TASK AND PROJECT MANAGEMENT
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Invoicing
ALERTS
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
REPORTING
Client login
Productivity analysis
Email reports coming soon
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
OTHER
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
API
On-premise hosting

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