We have already talked about the legal aspect of employee monitoring. However, of course we didn’t cover all countries and their policies on this subject. If you didn’t find yourself on the previous list, don’t despair! In this text we’ll discuss the status of employee monitoring in other countries, predominantly in Europe.


Employee Monitoring in France


In France, there’s a very strong expectation of privacy in the workplace. Monitoring on employee emails, data and computer is limited, but it’s allowed. If you opt for software to monitor PC, you need to tell your workers about it 10 to 14 days before the installation itself. Also, all the data gathered must be gathered with their consent and if you misuse it purposes, you can be prosecuted.


Employee Tracking in Italy


Italy is kind of in the gray zone. The state allows you as an employer to conduct employee monitoring and virtually workers can’t do much about it. However, every now and then, a case of supervision of workers who weren’t aware of it is brought to court and, consequently, the owner of the company is prosecuted. So, the best bet would probably be to watch your employees computer, but with caution. As with many other countries and in accordance with ethics, always tell them about your intentions and don't hide the software from your employees.


Employee Monitoring Laws in Germany


Germany is very interesting. It turns out that until 2017, their monitoring laws were pretty much non-existing. You could freely monitor your employees, sometimes even without their consent. But in 2017 a new law has been passed, and now, restrictions are very high. Basically, you can only monitor your employees if you have a concrete suspension of criminal misconduct or, in some cases, a serious breach of duty. This means that employer monitoring of an employee's computer usage without a concrete suspension, including the use of keylogging software that records all keyboard entries made on a desktop computer, doesn’t comply with German data privacy laws. The Court may exclude evidence obtained under a breach of German data privacy laws from their proceedings.


Monitoring Employees in Spain


Spain is very straight forward. You can pretty much use all monitoring tools as long as you don't violate your employees privacy. The turning point for this topic is the trial of Pérez González v. Alcaliber S.A., when, afterwards, the Spanish court gave the green light to business owners who want to see what employees are doing on the computer.


Keep in mind though that if you gather their data and try to use it in a wrong way, you’ll be prosecuted. So, if it happens that you live in Spain, don’t attempt to treacherously enforce their lenient laws. It’s a one way street.


Employee Monitoring in Serbia/Balkans


Serbia and other Balkan countries have similar laws. Basically, your employer can use any monitoring tool without employees’ consent. Cameras, software to monitor computer activity on network, eavesdroppers and so on. But there’s a big BUT. Shared use rooms such as a cafeteria, toilet or, for example, changing rooms, must not be under video surveillance. In these situations, the employer violates the employee's privacy and could therefore be penalized.


So, if your employees have company-issued laptops they pretty much can’t do anything. You can monitor employees without telling them about it..


Conclusion


Keep in mind that the General Data Protection Regulation is in force in the countries of European Union, so you must be extra careful when it comes to data you’re collecting and processing.


To sum up, if you opt for employee monitoring software, be sure to check the legal aspects of it in your country. It’s a delicate thing and therefore it’s a good idea to be sure of what you’re doing. Your best option would be to talk to a legal team which specializes in labour law, as well as privacy laws.


Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
OVERVIEW
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
TRACKING METHODS
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
GENERAL MONITORING FEATURES
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Attendance
Activity levels
Keylogger
Geolocation
Remote desktop control
Website/activity blocking
SCREENSHOTS AND RECORDING
Screenshots
Screenshots on demand
Screen recording
PRODUCTIVITY FEATURES
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
ADVANCED SECURITY FEATURES
User behavior analytics
Data loss prevention
Advanced file and web monitoring
REPORTING
Productivity reports
Team reports
Timelines
Email reports
Access management
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
OTHER
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
API
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock
OVERVIEW
Price (per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user + $16Free for up to 75 usersFrom $2.50 per userBasic plan: $30 for 5 users + $5 per additional userFrom $1.50 per employeeFrom $4 per user + $8From $2.20 per user
Free trial30 days14 daysYes14 days14 days14 days30 days
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone, chat and onlinePhone and chatEmail and onlineChat and phonePhone, email, chat and onlinePhone and onlinePhone, email, chat and onlinePhone and online
Knowledge base
Video tutorials
Community forum
API
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Screenshots
App and website usage
Activity levels coming soon
Real-time tracking
TASK AND PROJECT MANAGEMENT
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Invoicing
ALERTS
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
REPORTING
Client login
Productivity analysis
Email reports coming soon
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
OTHER
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
API
On-premise hosting

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