We mentioned how good time tracking is for your overall business and some of the problems that might be present. Now, let's take it a step further and see how this tool can help you with your clients and general project management. Below, we'll list 6 different aspects of time tracking that will serve as a guideline.


Accurate Billing


Chances are that in the past you’ve completed the project, and after finishing it, you were paid accordingly. Or you thought they were. The fact is that you probably overlooked some parts of the job that you haven't billed. Stuff like small material, maybe one time utensils and other tools. All those things individually don't mean much. But if you put together all of them, you'll come to a conclusion that you probably didn't bill an enviable amount of money.


As everyone else, you value your time and work, so it comes as an imperative that next time you pay closer attention to the smaller parts of the job in order to bill your work accordingly. Easy time clock software is perfect for this situation, as it will cover everything one job contains. From small details, to large scale activities, don't ever forget about all your work.

Better Understanding of Time Management for Different Clients

If you are a business owner, you probably don’t  have just one client. More clients mean more revenue for you and as a plus, it's pretty risky to depend just on one customer. Now, you might find yourself in a situation where you’re involved in a number of projects with different clients and the issue that now arises is how to manage all that work?


All your clients are equal to you, so your attention must be evenly distributed between them. It's very difficult to maintain this on your own, and having an app for recording hours worked would help you out a lot. Luckily, such a tool exists. With time management systems you can focus evenly on all of your projects and distribute the work fairly. Your clients are like your friends. If you neglect one, and hang out with others, the one neglected won't be happy.

Map Every Task of the Project

It’s very important to know exactly which particular activities make up a project. Defining a time frame and sequence for each task isn’t only more transparent, but it also helps your employees with delegation.

Having a good manager helps as well as they are skilled enough to make things work. But, what helps even more is owning staff time management software. With it, you or your manager will have an even easier task and the project will be crystal clear.

Task Time Standardization


This is closely related to the passage above. When you determine exactly all the activities and sub-activities that make up a project, it’s very important to know exactly how long those activities last. First of all because of the duration of the project itself but also for easier organization of time and manpower. As mentioned above, team time tracking software finds its place here as well. From delegating work to knowing the duration of each activity, such software will help you immensely.



Budget Tracking


Each project has its own budget, and you must make sure you’re staying within the budget lines in order to make a profit. Luckily, a client time tracker can help you keep track of how much money you’ve spent so far.


Thanks to this software you can see how much of the project budget will be moved towards billable hours, materials, sub-contractors, etc. Managing multiple clients, projects and budgets can get pretty stressful in no time, so having a time tracking software which can help with budget management is essential. 


Price List Improvement


The amount of money you charge for your services dictates which clients you’ll have. You need to keep an eye on your competition and their pricing. But, more importantly, base your cost in relation to previous projects that you did. If you implement professional time tracking software, information about other projects you did will be right under your fingertips and you should use it smart.



Conclusion


Hopefully, you now know why time tracking is so important for your business, and how it can help you with client and project management. Use it wisely, and make the best out of it.


Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
OVERVIEW
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
TRACKING METHODS
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
GENERAL MONITORING FEATURES
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Attendance
Activity levels
Keylogger
Geolocation
Remote desktop control
Website/activity blocking
SCREENSHOTS AND RECORDING
Screenshots
Screenshots on demand
Screen recording
PRODUCTIVITY FEATURES
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
ADVANCED SECURITY FEATURES
User behavior analytics
Data loss prevention
Advanced file and web monitoring
REPORTING
Productivity reports
Team reports
Timelines
Email reports
Access management
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
OTHER
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
API
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock
OVERVIEW
Price (per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user + $16Free for up to 75 usersFrom $2.50 per userBasic plan: $30 for 5 users + $5 per additional userFrom $1.50 per employeeFrom $4 per user + $8From $2.20 per user
Free trial30 days14 daysYes14 days14 days14 days30 days
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone, chat and onlinePhone and chatEmail and onlineChat and phonePhone, email, chat and onlinePhone and onlinePhone, email, chat and onlinePhone and online
Knowledge base
Video tutorials
Community forum
API
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Screenshots
App and website usage
Activity levels coming soon
Real-time tracking
TASK AND PROJECT MANAGEMENT
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Invoicing
ALERTS
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
REPORTING
Client login
Productivity analysis
Email reports coming soon
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
OTHER
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
API
On-premise hosting

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