Take a look around you. Try to soak in all the ways in which technology is driving our lives. Isn’t it amazing? Bewildering? Or maybe scary? Whatever the case, it’s a fact of life now. And one of the good news is - it works for us. Better yet, now there are even computer programs that work alongside us.


In this article, we’ll be talking about how the combination of RPA technology and tracker software can revolutionize the work landscape.


What’s RPA?


RPA stands for robotic process automation. It’s a computer program that’s aimed at completely automating some menial and repetitive work processes.


It starts by mapping out the process as performed by human workers and recording all the steps included in it. RPA program does this multiple times and, if possible, for several different workers, trying to find the most efficient way to perform the task. Once the software has ‘learned’ how to do the process, it can begin performing it on its own, entirely independent of any human input or guidance.


As we’ve stated earlier, RPA is perfect for repetitive tasks that don’t require any degree of originality or creativity. These processes typically include a lot of copying and pasting, accessing and manipulating data, form completion based on provided information and so on. Examples include claim processing, invoice creation, filing returns, registering new clients and employees, and other similar tasks.


The best part is that the RPA software does these processes much faster than a human employee and any chance of error or compliance failure is completely eliminated. If you want to see how this works in practice, you can check out some demo videos here.


How Does Tracker Software Help RPA?


If you’re familiar with employee tracker software, you might know that it’s used for monitoring employees’ computer activities. This means that it detects which apps they use, which websites they visit, how long they spend on each task, etc.


Having this in mind, it becomes clear that work tracker software can provide an excellent basis for the RPA learning stage. In other words, its ability to detect software use, time spent on tasks and the order of different apps in it can provide input on which processes are good candidates for robotic process automation.


Let’s say that your tracker software shows that employees use four different apps while they’re creating invoices and that it usually takes them about 15 minutes for one invoice. Since you know that this process consists of just copying data and packaging it into a ready-made format, you can decide to make it automatic by implementing RPA. You’ll even have some of the data that RPA software needs - which programs it has to use and in what order.


Implementing employee monitoring system is an increasingly popular practice in many industries where RPA can be used, including insurance, e-commerce, finance, customer support, human resources, etc.


How Will This Technology Affect Our Work?


RPA, helped by computer monitoring software, has many benefits for process-based tasks. First of all, it’s much faster than any human. An activity that takes 20 minutes for an employee to do can be performed in mere seconds by the program. There’s also the fact that it doesn’t make mistakes - once the procedure is learned, it’s always done in those exact steps, no deviations, mixing up the data or forgetting anything. Plus, all of the tasks performed are automatically logged, so that also solves the compliance issues.


It can be pretty alarming reading about all the processes in all the industries that RPA can learn to perform on its own (and apparently better than humans do), but there’s no need to panic over millions of people losing their jobs.


RPA can only be taught to do repetitive data-based tasks that most employees find menial, boring and time-consuming anyway. It can’t be creative, make decisions, think up ideas or solve complex problems. The sole purpose of this system is to eliminate the need for dedicating hours to copy-paste-based tasks and to free up some time for knowledge workers to focus on creativity, innovation and client relations.


Conclusion


Robotic process automation technology in combination with tracker software can be a powerful tool for optimizing the time spent on menial tasks. However, it’s not designed to replace humans, but only to assist them in dedicating more time to innovative, creative or client-facing tasks and to making a real difference to their company.


Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
OVERVIEW
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
TRACKING METHODS
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
GENERAL MONITORING FEATURES
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Attendance
Activity levels
Keylogger
Geolocation
Remote desktop control
Website/activity blocking
SCREENSHOTS AND RECORDING
Screenshots
Screenshots on demand
Screen recording
PRODUCTIVITY FEATURES
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
ADVANCED SECURITY FEATURES
User behavior analytics
Data loss prevention
Advanced file and web monitoring
REPORTING
Productivity reports
Team reports
Timelines
Email reports
Access management
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
OTHER
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
API
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock
OVERVIEW
Price (per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user + $16Free for up to 75 usersFrom $2.50 per userBasic plan: $30 for 5 users + $5 per additional userFrom $1.50 per employeeFrom $4 per user + $8From $2.20 per user
Free trial30 days14 daysYes14 days14 days14 days30 days
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone, chat and onlinePhone and chatEmail and onlineChat and phonePhone, email, chat and onlinePhone and onlinePhone, email, chat and onlinePhone and online
Knowledge base
Video tutorials
Community forum
API
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Screenshots
App and website usage
Activity levels coming soon
Real-time tracking
TASK AND PROJECT MANAGEMENT
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Invoicing
ALERTS
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
REPORTING
Client login
Productivity analysis
Email reports coming soon
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
OTHER
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
API
On-premise hosting

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