When implementing time tracker PC solutions, the first piece of advice you should keep in mind is to track with reason. What this means is that even though scheduling and time tracking software can have a lot of appealing features, you should never track everything for the sake of tracking. For every metric you decide to take into account, you need to ask yourself ‘Why do I need to know this?’


Things are no different when you use a time tracker for projects. Soon upon installing one, you’ll discover that you can measure and track many things, including time on tasks, apps used, attendance, overtime, screenshots, real time data, daily reports, and so on.


If you track all of this indiscriminately, you’ll end up wasting a lot of time and resources on collecting the data you won’t know how to use.


Luckily, we’ve compiled a shortlist of four features of a time tracker for projects that are essential for any business and any project that’s being overseen, along with the reasons why you should be considering these metrics and how to use them to the benefit of the project and your business at large.

1. Who Does What


Even a simple time tracker will give you insight into who’s working on which part of the project. The top time tracking tools will give you this information in real time as well as in the form of a report or overview. This is a basic but powerful feature because you can find out which employee in a team does design in Photoshop, which one makes PowerPoint presentations and who does outreach via email. This can come in especially handy if you have thousands of employees and can’t get to know their team dynamics otherwise.


Now on to the real question - how can you use this data from your time tracker for projects?


Well, first of all, it resolves the issue of accountability. If a problem happens on a project, you’ll be able to know who exactly to turn to in order to explain what happened and try to fix the issue.


And secondly, this hour tracking software data can help inform your future decisions on work delegation. Since you know which employee is efficient and used to working in certain apps or on particular types of tasks, you’ll be able to assign future tasks and projects accordingly to get optimal efficiency.

2. Time for Specific Tasks


Another core functionality of computer usage time tracking software is, well, time tracking. It can show you exactly how long each employee worked on a specific task within a project.


This could be useful information for many reasons. The obvious one is tracking progress. Time tracker for projects will tell you how many tasks are done and how many are in progress, which will give you a pretty accurate estimate of how close the team is to completing the project.


You can control much of the workflow by setting milestones and measuring how much time it takes your team to reach them. This can also help you decide how to set reasonable and appropriate deadlines for similar projects in the future.

3. Billable Hours


Some types of employee scheduling and time tracking software, such as Workpuls, let you combine the time tracking functionality that we mentioned in the previous section with the hourly rate that you can manually set for each employee or project individually. This creates a precise and accurate account of billable hours.


This report provided by an hours worked tracker app is an excellent way to present your progress and project costs to your client. It’s automatic, accurate, neat and customizable.

4. Software Used


Another one of the pillar features of time tracking business software is detecting which programs your employees use and how much time they spend it them, as well as which websites they visit.


Having these insights can tell you which resources are necessary for each type of project, even if you’re not familiar with the procedures. You can use this to decide which software and website subscriptions you should keep investing in and what resources to drop and save some money. This has the potential to make future projects easier to track and more practical in terms of the cost.

Bonus Tip for Tracking Projects


As a bonus, we’ll let you in on a little secret - you can use something called automatic time mapping to make project tracking much easier.


Not every employee hours tracker has this feature, but Workpuls is one of those that do. Automated time tracking works by detecting the name of the file that an employee is working on and assigns that time to a specific project. The system is immune to errors and completely hands-free, which is the reason why it’s perfect for tracking projects.


It’ll make the measuring of all the other metrics we’ve discussed much easier, so it might be worth considering.

Conclusion


Tracking projects accurately and with business goals in mind is simply a responsible thing to do. But if you really want to take your company efficiency to the next level and optimize your business processes, using a time tracker for projects is the best way to do just that. And hopefully, now you know how by understanding what to track and why.


Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock
OVERVIEW
Price (per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user + $16Free for up to 75 usersFrom $2.50 per userBasic plan: $30 for 5 users + $5 per additional userFrom $1.50 per employeeFrom $4 per user + $8From $2.20 per user
Free trial30 days14 daysYes14 days14 days14 days30 days
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone, chat and onlinePhone and chatEmail and onlineChat and phonePhone, email, chat and onlinePhone and onlinePhone, email, chat and onlinePhone and online
Knowledge base
Video tutorials
Community forum
API
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Sreenshots
App and website usage
Activity levels coming soon
Real-time tracking
TASK AND PROJECT MANAGEMENT
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Invoicing
ALERTS
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
REPORTING
Client login
Productivity analysis
Email reports coming soon
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
OTHER
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
API
On-premise hosting

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