Using any type of monitoring software for employees is notorious for its potential to create a stressful working environment. But this doesn’t have to be the case. It’s all in how you implement employee tracking and work clock app as well as how you go about using it.
In this article, we’ll try to show how monitoring software for employees can not only be completely non-stressful, but also even reduce some of the stress that employees are under due to growing workload and tight deadlines.
But before we begin, there’s one important thing you have to do in order for all of the following advice to have effect - inform and educate your employees. Telling your workers that their work hours will be closely tracked might seem a bit counterintuitive in the context of reducing stress but that’s what the ‘educate’ part of the tip is meant to fix.
As you read on, you’ll quickly realize that everything you do, you should do for the sake of improving your employees’ performance and optimizing business tasks and processes. This is exactly the message you’ll want to communicate to your employees.
If you get them to understand how time clock software will benefit them and the whole company, as well as what precisely you’ll be tracking and why, you’ll be well on your way to decreasing their anxiety levels with the least likely of tools.
Having gotten that out of the way, let’s get down to the point - how can you use monitoring software for employees to make their work less stressful?
Using a monitoring app to track work hours gives you an amazing opportunity to get a very accurate and precise overview of how long certain tasks take to complete. Of course, you can’t possibly be familiar with the ins and outs of each job role and every single task it encompasses, so without a time clock app to tell you the particulars, the best you can do is make assumptions and very broad estimates.
But the problem is that there’s nothing more stressful than a manager expecting a certain task to be done in half as much time as an employee usually does it. Using a monitoring software for employees eliminates this problem by telling you how much time is typically needed for tasks.
Having realistic expectations goes a long way towards establishing a more relaxed and stress-free atmosphere because you’ll never ask for the impossible.
Planning and Deadlines
As a natural result of your newly-formed realistic expectations, you can make your employees’ lives even easier by using this hours tracker knowledge to plan their workload, manage time on projects and set deadlines according to what they’re actually capable of instead of some preconceived idea of the best possible (read: unattainable) scenario.
By constantly collecting time tracking data and analyzing it carefully both on an individual and on a team level, you can get the idea of employees’ performance and how long it could take them to finish certain projects.
Based on this, you can determine whether a team has an available time slot for new projects, how to organize the tasks and delegate as well as which deadline is reasonable to aim for. Having their projects organized according to their past performance lets employees know that it’s possible and there’s no need to stress over whether they’re going to manage it or not.
Definitely one of the biggest stressors in the workplace is a boss breathing down your neck telling you when to do this and how to do that. Not to mention that this kind of micromanagement is stressful for you too because you’re constantly trying to figure out how the project is coming along, what needs to be done next, whether there’s going to be enough time and so on.
But using an hours tracker app enables you to map out all of the tasks and track progress without bothering employees with questions. Plus, you can afford to act only if you see that it’s necessary which largely eliminates micromanagement and creates an atmosphere of independence.
One other point of issue is overtime tracking because if employees feel like they might not get reimbursed for extra work, each instance of having to work overtime can be stressful. But monitoring software for employees can record overtime accurately and automatically. Knowing this can alleviate much of the uncertainty and anxiety over whether employees’ additional work will be recognized and paid.
Reducing stress in the workplace can be a breaking point in creating a productive atmosphere and getting more done and with higher quality. And believe it or not, it can be done by using monitoring software for employees - if you know how to use it right!