In an attempt to answer the question of how to track employee time in the best possible way, you might have come across many employee time tracking software reviews. These can be messy, overwhelming and they can never really encompass all the options there are. Plus, what’s considered the best hour tracking app according to one review might not be what you need.


That’s why we’ve decided to approach the search for the best time tracking software in a slightly different way - by discussing the general features it should have. This way, you’ll be able to decide what specifically you need and you’ll have a concrete basis on which you can compare different solutions and choose the best for your company.


So here are the top 6 features that the best time tracking software should have and why you might need them:

1. Time in Apps and Websites


This is a pretty basic functionality that almost every computer time clock for employees has. However, as it’s the foundation for many other features, we thought it deserved a place on the list anyway.


Basically, what it does is detect which computer programs employees use as well as which particular websites they visit through their browser. On top of this, an app and website time tracker should be able to automatically record how much time workers spend on each of those activities.


This allows you to track task time and have a real time overview of what everyone is doing.

2. App and Website Categorization


An extension of the previous functionality that the best time tracking software needs to have is the ability to categorize apps and websites into ‘productive’ and ‘unproductive’. This should be customizable at least on a department level.


Categorization helps with two things. First, it makes the computer activity overview much easier to keep track of because computer time clock software will automatically color productive activities green and unproductive ones red, so you’ll be able to tell right off the bat who’s working and who’s slacking off. And secondly, this data on the time spent in each type of task is collected and turned into very useful productivity stats.

3. Productivity Reports


Now, this is a super useful feature that you should definitely be looking for in your search for the best time tracking software if one of your goals is to optimize efficiency of employees and business processes.


These productivity reports come in different shapes and sizes. A good online time management system will tell you how productive each employee is, whether their productivity has gone up or down compared to the previous period, which time of day each team or department is most productive and much more.


These statistics can be used in employee evaluations, work delegation and optimizing time management in general.

4. Attendance Tracking


The best time tracking software has the ability to be more than that. Not only is it important to track time on tasks, but it’s also useful to be able to automatically take employee attendance.


This includes the feature of recording accurate clock-ins based on the first computer activity and clock-outs based on the last, as well as the automatic calculation of recorded overtime.


Being able to get this attendance data from your app for logging hours is crucial for working hours compliance, prevention of buddy-punching and other types of time theft, but also for organizing everyone’s work day.

5. Billable Hours


If you need more than just attendance tracking functionality, there is project time tracking and billing software that lets you set hourly rate for each employee or each project and incorporate that into the basic time tracking feature.


In the end, you get a report not only on how much time employees spent working on a specific project, but also how much that time costs. This provides clear and highly accurate reports you can give to your clients and it makes the payroll much more fair.

6. Automated Time Tracking


Now, here’s where it gets interesting. Most types of office time management software let you or the employees assign specific computer activities to particular projects. However, only the best time tracking system enables you to do this automatically.


For instance, Workpuls accomplishes this by detecting the names of the files your employees are working on and automatically connects the time spent in those files with the overall time for a specific project.


This is an invaluable solution for accountability, time saving and elimination of human error.

Conclusion


As you can see, even a simple time clock app can be powerful, but if you really want all the goodies that come with additional more sophisticated features, you should be fully informed before choosing the best time tracking software for your company. And hopefully, this article provided a solid educational basis for what’s out there and what each feature can do. All that’s left to say is - good luck in your search!


Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock
OVERVIEW
Price (per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user + $16Free for up to 75 usersFrom $2.50 per userBasic plan: $30 for 5 users + $5 per additional userFrom $1.50 per employeeFrom $4 per user + $8From $2.20 per user
Free trial30 days14 daysYes14 days14 days14 days30 days
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone, chat and onlinePhone and chatEmail and onlineChat and phonePhone, email, chat and onlinePhone and onlinePhone, email, chat and onlinePhone and online
Knowledge base
Video tutorials
Community forum
API
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Sreenshots
App and website usage
Activity levels coming soon
Real-time tracking
TASK AND PROJECT MANAGEMENT
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Invoicing
ALERTS
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
REPORTING
Client login
Productivity analysis
Email reports coming soon
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
OTHER
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
API
On-premise hosting

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