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The only productivity tool you need to increase productivity with real-time activity,
technology and workflow insights.
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Understand Productivity Blockers, Then Remove Them
Gain Transparency into Work
See what your people are working on in real-time from anywhere with clear visibility.
Keep People Accountable
Build a culture of accountability with activity tracking and proof of work.
Foster Sustainable Productivity
Support healthy work habits, nurture employee wellbeing and foster long-term productivity.
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With over 50 integrations available on the Insightful platform, connecting with your team's top tools is just a click away.
Every Feature You Need to
Measure Productivity
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Location Insights
View office and remote worker productivity, then create a work style to match.
Real Time Monitoring
Instantly see how time and focus are allocated so you can prioritize effectively.
Screen Monitoring
Gain visibility into current tasks and activities to gain proof of work.
User Activity Monitoring
Analyze employee activities to enhance overall operational efficiency.
Reports
Data-rich productivity reports help you analyze individual and team productivity over time.
Technology Usage
Make sure technology is supporting productivity, not stifling it by categorizing websites and apps as productive or unproductive.
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The Ultimate Guide to Productivity Management
Are you worried about how to cultivate a high-performance culture while avoiding burnout?
Are you concerned with how to monitor productivity of remote workers?
Do you wonder how you could better utilize your resources?
If you answered yes, you’re asking the right questions and are one step closer to a more productive organization.
The solution? Efficient productivity management.
01: What is Workforce Productivity?
Increasing staff productivity is central to every organization. Employee productivity is about how well and quickly teams get their jobs done and help achieve company goals. Productivity is measured by an employee's output or value in a given timeframe, relative to the effort and time invested.
Not addressing productivity issues has damaging consequences:
❗Poorly managed workflows cost large organizations $2.5 - $3.5 million annually.
❗Replacing a burnt-out employee costs up to two times their annual salary.
❗44% of businesses miss targets due to inefficient resource management.
With proper productivity management - resources are allocated more strategically, employee well-being is prioritized, and operational efficiency is improved.
[fs-toc-omit] Productivity vs. Efficiency in Operations
What is efficiency versus productivity? Productivity and efficiency, while related, focus on different performance aspects. Productivity measures output relative to input over time, emphasizing work volume or value. Efficiency evaluates resource use in output production, aiming to reduce waste and costs.
Curious about how to improve worker productivity? Increase efficiency. Improving productivity means streamlining processes and improving resource utilization, resulting in greater efficiency.
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02: The Importance of Measuring Productivity
Effectively measuring employees’ productivity and applying the insights to management practices is key to driving sustainable growth. After all, you can’t improve what you can’t measure.
Monitoring productivity metrics aid in:
✅ Performance Evaluation
✅ Resource Optimization
✅ Goal Setting
✅ Process Improvement
✅ Decision Making
✅ Identifying Training Needs
✅ Benchmarking
✅ Strategic Planning
Productivity monitoring metrics are essential to increase the productivity of employees, and enhance efficiency, effectiveness, and overall performance. Discover how to leverage productivity metrics for immediate business impact and increasing worker productivity.
[fs-toc-omit] Exposing Productivity Myths
Operating without real productivity data leads to poor decision-making, which stifles your organization’s growth. These myths are most prevalent when it comes to productivity and remote work. What are some common misconceptions about productivity?
🚫 Myth: Employees are productive for the entire workday.
🔎 Fact: Workers are interrupted every three minutes and five seconds on average, leading to only 60% productivity across all professions.
❗Believing productive employees are constantly productive can lead to undue stress and overlooks the impact of frequent interruptions.
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🚫 Myth: Remote work decreases productivity.
🔎 Fact: Studies show that remote work increases productivity. 77% of those who took part in a remote work productivity study report increased productivity when working remotely.
❗Operating on the false assumption that remote work decreases productivity may lead to policies that restrict remote options, which can harm employee morale.
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🚫 Myth: Longer hours equal higher productivity.
🔎 Fact: Working longer hours doesn’t mean higher productivity. Freelancers, who often work fewer hours per week, are shown to be productive for more than seven hours per day on average.
❗Believing that longer hours lead to greater productivity prevents you from working smarter, not longer. The misconception can create work cultures that attempt to improve productivity at workplace settings at the expense of well-being.
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03: How Should I Measure Productivity?
Figuring out in-office or remote productivity can be calculated according to different organizational goals, industries, and job functions. The most common ways to measure productivity are via quality metrics, time tracking, task completion rate, and utilization rate. These are just a few of the most common methods for measuring and monitoring employee productivity. Identify the most suitable metrics for your operation and customize them. Combining several methods can provide a more holistic view of employee productivity.
[fs-toc-omit] Which Metrics Are Best for My Business?
Align productivity metrics with your industry and organizational goals. Proper metrics help with how to make employees more productive no matter the sector. Pick the productivity metrics that best mirror your business's ambitions and operational quirks and make sure they evolve as your priorities shift, keeping your company agile while increasing staff productivity.
[fs-toc-omit] High vs. Low Productivity
How do you increase productivity in the workplace? First, you need to understand what high vs. low productivity looks like. Productivity is central to organizational success; and knowing how to increase workplace productivity directly impacts profitability, competitiveness, and overall growth.
High productivity implies that employees achieve more with less, optimizing their work processes, and using their skills and tools to drive better results. Low productivity is marked by decreased output, inefficient use of resources, prolonged task completion, diminished work quality, low employee engagement, and a lack of innovation and effective technology use.
[fs-toc-omit]Productivity Measurement Best Practices
What are the best practices for measuring productivity?
⚡ Tailor Metrics to Specific Roles: Collaborate with team leaders and employees to create role-specific metrics.
⚡ Don’t Value Quantity over Quality: Don’t neglect the importance of quality. Incorporate qualitative assessments into productivity evaluations.
⚡ Don’t Forget Intangible Contributions: Learn how to increase workers' productivity by considering intangible contributions that are hard to quantify.
⚡ Avoid Data Overload: The abundance of productivity monitoring tools and metrics can lead to analysis paralysis, use an integrated productivity monitoring tool for simpler analysis.
⚡ Changing Work Environments: Remote work productivity requires specific productivity benchmarks to track employee progress in diverse environments. Use digital tools to track remote worker productivity.
⚡ Factor in Employee Well-being: Overemphasizing the need to increase productivity in employees can lead to burnout. Support work-life balance and regularly assess the impact on employee well-being.
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04: The Importance of Managing Productivity
Measurement quantifies effectiveness, but how are these insights applied to increase workplace productivity? Productivity management uses the insights to strengthen every aspect of your organization from your workforce to the bottom line:
✅ Optimized Operations
✅ Employee Well-being Focus
✅ Strategic Resource Use
✅ Competitive Edge
✅ Foundation for Growth
[fs-toc-omit]What’s the Impact of Poor Productivity Management?
Without effective management of productivity, several consequences emerge:
❗Wasted Resources
❗Decreased Competitiveness
❗Poor Performance
❗Missed Opportunities
❗Strained Relationships
❗Financial Losses
Not knowing how to improve employee productivity effectively can have negative impacts across the organization. To avoid this, make productivity management a top priority.Check out our article on the real cost of poor productivity management and learn how a performance tracker for employees can help.
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