Managing a team in an architecture company comes with a set of challenges that are a bit different than those in other industries. It’s not a secret that Workpuls is perfect for architecture companies, and we’ve spoken to a couple of our clients to get their insight on what’s it like to manage an architecture company, and what are their biggest challenges.


Here’s what we learned:


Time Management of Billable Hours

As most architecture firms get paid based on the number of billable hours they had on the project, they keep struggling with maintaining a good balance between billable and non-billable hours. 


Think about it, let’s say there are 10 architects in the company working 8 hours per day. The company pays them for each hour they worked, whether it’s considered to be billable or non-billable. In the architect case, if the hours put in are non-billable they’re usually spent on admin tasks, while actual designing, and time spent in apps like AutoCAD is considered to be billable. Now, the business owner pays the architects for those 8 hours, even though the business didn’t get paid for that. The goal, for the business owner, is to have as many billable hours as possible to maintain profitability.


So, you see why architecture companies struggle with time management. One way to tackle it is by using a time tracking software for architects. These employee time clock solutions are numerous, and you’ll surely find one that can fit all your business needs.


Try looking for a time tracking and billing software for architects, this will save you time on creating and sending invoices, while giving you an accurate report of the time your employees spent working on the project.


Limiting Deadlines and Budgets

It’s not uncommon that client’s requirements exceed their budget, and it’s your job as an architect to explain this and suggest some changes which would fit into the proposed budget.


If you’re still in the negotiation phase of the project, this can easily be corrected. Yet, this can often happen during project revisions, and it might be harder to make changes and still keep the profits at an estimated level.


In this case, a budgeting tool which integrates with (or is already a part of) your employee time tracking and management software is extremely useful. Such feature would allow managers to track budget at all times, or even get notified when the team approaches the budget limit.


Combination of these tools gives managers more time to focus on maintaining client relationships, or acquiring new projects. Additionally, we all know that admin tasks can be a bit menial, and they could make your workers feel like they’re stuck in a loop.


Lack of Internal Collaboration

This challenge isn’t really specifically related to architecture firms. It occurs in any industry, and it causes almost all issues that can happen within a company. Your employees are your team after all, and teams need to collaborate.


Architects work on designs, maybe you have one working on the building outline, while others take care of the rooms, parking lots, and other amenities. At the same time, team leaders are trying to communicate project progress to the client, while keeping the whole team on the same page. Project requirements can change due to various reasons, but also project progress needs to be disclosed to everyone.


If there are a few different projects at the same time, your team leaders can easily get burnout from all the multitasking. Don’t go and hire more people to handle this just yet - you can use an automated time mapping tool like Workpuls to help you out.


With handy features like client login and manager login, both your clients and team leaders can see project dashboards and assess progress without bothering anyone and feeling like they’re going out of their minds trying to accomplish everything.

Final Thoughts

Employee tracking software won't solve all your business challenges, but if you're looking to solve any of the three mentioned above - we recommend you reach out to our sales team and start your free trial right away!

Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock
OVERVIEW
Price (per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user + $16Free for up to 75 usersFrom $2.50 per userBasic plan: $30 for 5 users + $5 per additional userFrom $1.50 per employeeFrom $4 per user + $8From $2.20 per user
Free trial30 days14 daysYes14 days14 days14 days30 days
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone, chat and onlinePhone and chatEmail and onlineChat and phonePhone, email, chat and onlinePhone and onlinePhone, email, chat and onlinePhone and online
Knowledge base
Video tutorials
Community forum
API
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Sreenshots
App and website usage
Activity levels coming soon
Real-time tracking
TASK AND PROJECT MANAGEMENT
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Invoicing
ALERTS
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
REPORTING
Client login
Productivity analysis
Email reports coming soon
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
OTHER
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
API
On-premise hosting

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