Have you ever wondered how come your competitors seem to be doing much better than you are? You’re both selling the same service, you have the same number of team members, yet it seems that they have much more clients than you do… One of the possible answers is that they’ve improved their time management skills by using time tracker application for Windows or macOS. 


Think about it. They also work 8 hours per day, weekends are off, and right now they’re working on 10 projects, while you’re only working on 5.


Let’s see what it is that they do, and more importantly, what can you do to help your team improve their time management skills.


Set SMART Goals

Setting goals and setting SMART goals are two separate things. So many people set goals that are very vague, and there’s no way to measure the success of said goal. For example, saying “We want to increase sales” is far from “We want to increase sales by 50% in the next 6 months”.


Setting up SMART goals means you’ll set goals which are:

  • Specific
  • Measurable
  • Attainable
  • Relevant
  • Time-bound


Once you’ve set SMART goals, you’ll be able to clearly differentiate the tasks and allocate them to appropriate department. With the end goal in mind, it will be easier to see the steps you need to take to achieve the best results.


Don’t forget to consult with the department heads while creating SMART goals, after all, they are more familiar with their workload and the current state than you are.


By using project management and time tracking tools at the same time you can align everyone’s assignments so you’re working towards achieving the SMART goal. Within such tools, you can clearly set deadlines, allocate time, track project success, and maybe even modify the steps as you go. Additionally, having all this information in one place saves you time on updates and progress meetings.


Limit the Number of Daily Tasks

It might seem counterproductive to give your team less tasks to handle, but it’s actually quite a good technique. Multitasking kills productivity, and the studies show that people need about 20 minutes in order to completely focus once they switch between tasks. So, the more tasks they have, the more will your employees switch from one to another, losing their flow and leaving a lot of space for mistakes.


With an employee project time tracking software you can see how many tasks each person on the team has. Maybe you’ll find that some team members have way more assignments than the others, and you can change the workload so everyone works equally. With fewer tasks per day, your employees can focus better and achieve more. 


Set the Time for No Interruptions

If your employees take 20 minutes to get back in the game after switching tasks, they take that much time after seeing a message on Slack. While Slack has certainly made our lives easier in terms of communication, team agreements and updates, it can be quite distracting.


Luckily all chat tools have “Do not disturb” settings and your team members shouldn’t be afraid to use that option. If they’re looking to focus 100% on what their doing, let them know that it’s okay to set chat tools to “Do not disturb.” If you have doubts about their performance during these hours, you can easily check what’s happening with their productivity levels in your time tracking database.


Wrap Up

It’s clear how top time tracking apps can help your business improve. However, you can’t expect that change will happen just because you installed the software. You need to work on your team’s time management skills in order to get the best results.


Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
OVERVIEW
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
TRACKING METHODS
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
GENERAL MONITORING FEATURES
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Attendance
Activity levels
Keylogger
Geolocation
Remote desktop control
Website/activity blocking
SCREENSHOTS AND RECORDING
Screenshots
Screenshots on demand
Screen recording
PRODUCTIVITY FEATURES
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
ADVANCED SECURITY FEATURES
User behavior analytics
Data loss prevention
Advanced file and web monitoring
REPORTING
Productivity reports
Team reports
Timelines
Email reports
Access management
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
OTHER
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
API
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock
OVERVIEW
Price (per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user + $16Free for up to 75 usersFrom $2.50 per userBasic plan: $30 for 5 users + $5 per additional userFrom $1.50 per employeeFrom $4 per user + $8From $2.20 per user
Free trial30 days14 daysYes14 days14 days14 days30 days
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone, chat and onlinePhone and chatEmail and onlineChat and phonePhone, email, chat and onlinePhone and onlinePhone, email, chat and onlinePhone and online
Knowledge base
Video tutorials
Community forum
API
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Screenshots
App and website usage
Activity levels coming soon
Real-time tracking
TASK AND PROJECT MANAGEMENT
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Invoicing
ALERTS
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
REPORTING
Client login
Productivity analysis
Email reports coming soon
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
OTHER
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
API
On-premise hosting

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