Working hours

You can set working hours for different groups in Settings > Groups > Working Time.

settings for working hours in time tracking software
Working time

What kind of computers do your employees use?

1. DESKTOP COMPUTERS (or laptops which stay in the office)

If you do not want to track overtime activities, there are 3 options:

  • Set working hours as “unlimited” and track all the activities in one day.
  • Set standard working hours (e.g. 9am-5pm)
  • Set flexible working hours (shift duration and earliest possible start)

If you do wish to track overtime activities, there are 2 options:

  • If you have fixed working hours (e.g. 9am-5pm) you can choose to track every activity outside this time frame, or you can track only the productive activities.
  • If you have flexible working hours (e.g. 8 hours shift that can start at any time between 8 am and 11 am) you can choose to track every activity outside this time frame* or only productive activities.

*If an employee starts working at 8am and the shift lasts 8 hours, activities after 4pm will be tracked as overtime. If they start working at 11am, activities after 7pm will be tracked as overtime. All the activities or only the productive ones which happen after 7pm and before 8am are automatically considered as overtime.

2. LAPTOP COMPUTERS

If you do not want to track overtime activities, there are 4 options:

  • Set working hours as “unlimited” and track all the activities in one day.
  • Set standard working hours (e.g. 9am-5pm).
  • Set flexible working hours (shift duration and earliest possible start).
  • Limit tracking of the activities only to company network.

If you do wish to track overtime activities, there are 3 options:

  • If you have fixed working hours (e.g. 9am-5pm) you can choose to track every productive activity in off-hours.
  • If you have flexible working hours (e.g. 8 hours shift that can start at any time between 8 am and 11 am) you can choose to track productive activities that happen outside this time frame (e.g. before 8 am and after 8 hours of work, from the moment of clock-in).
  • If you limited tracking to the company network, you can track productive activities that happened in off-hours.

3. BOTH LAPTOP AND DESKTOP

Create different groups for desktop and laptop users and adjust settings according to the computer type.

WorkPuls captures time from persons’ computer, meaning that if your people are working in different time zones, our software shows their time as it is for them. You can easily and accurately see when did they have off-days or what was happening on a particular date.

time tracking for remote teams
Remote groups

Private time

You can allow your employees certain amount of time during the day to hide their used Apps and Websites. You can enable up to 120 minutes of private time and you will be able to see it in reports without any details, and productivity level will remain intact.

If an employee forgets to turn off “Private time”, upon expiration of preset period, WorkPuls proceeds with tracking regularly.

To enable private time, go to Settings > Groups > Group Settings. Select the daily limit for private time and your employee will have the option to start or stop the tracking.

Private time for time tracking
Private time

Time and Attendance

Time and attendance is tracked automatically – first mouse movement or keyboard press in one day is considered their clock-in time, while the last activity is their clock-out time. No additional logins/logouts are required.

tracking time and attendance with automated time tracking
Time and attendance

If you use any kind of existing time and attendance system you can connect to our API and easily compare with time and attendance data captured from your existing RFID, biometric or similar system.

Timeline

Timeline shows the list of events that occurred in one day.

time tracking tool feature
Timeline

Blue color represents Computer Activities (A person was actively working on the computer in Productive, Unproductive or Neutral Apps and Websites; this is filled automatically from the data WorkPuls collected and cannot be deleted). White gaps represent Idle time (There was no computer usage recorded during this period). Grey parts are Other activities, which were added manually (Phone calls, Meetings etc.).

Adding manual activity goes like this: Clicking on “Add other activity” button in the upper right corner opens this a window:

manually enter time in time tracking software
Add other activity

This allows adding Other Activities such as meetings or phone calls. You can choose to add them yourself, or you can enable employees to do that. If computer was used during a meeting, manually added explanations will not affect the blue parts in timeline, they will just fill in the white gaps.

Screenshots

This feature is also optional and in order to get it, you have to first enable it in Settings > Groups > Group Settings. That’s where you can also set the number of random screenshots that will be taken in one hour.

Workforce tracking tool
Screenshot frequency settings


You can access screenshots on every person’s individual page, along with all the other data (Time and Attendance, Productivity etc.). It looks like this:

employee screenshots tracking

Also if you didn't know - Workpuls remote employee tracking app received reward in 2016 as the rising star by Finance online - and since then we are working hard on improving this remote team management tool. Soon you can expect new features, therefore don't forget to visit our blog frequently! If you're looking for more information about how to track office employees subscribe to our blog and stay updated!

Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
OVERVIEW
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
TRACKING METHODS
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Fixed (defined working hours)
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GENERAL MONITORING FEATURES
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Offline time tracking
Attendance
Activity levels
Keylogger
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Remote desktop control
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SCREENSHOTS AND RECORDING
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PRODUCTIVITY FEATURES
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Productivity alerts
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Video tutorials
Integrations comming soon
API
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock
OVERVIEW
Price (per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user + $16Free for up to 75 usersFrom $2.50 per userBasic plan: $30 for 5 users + $5 per additional userFrom $1.50 per employeeFrom $4 per user + $8From $2.20 per user
Free trial30 days14 daysYes14 days14 days14 days30 days
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
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Facial recognition
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REPORTING
Visual reports
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Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Screenshots
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Activity levels coming soon
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TASK AND PROJECT MANAGEMENT
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Linux desktop app coming soon
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