Tracking office employees
You can set working hours for different groups in Settings > Groups > Working Time.
What kind of computers do your employees use?
- DESKTOP COMPUTERS (or laptops which stay in the office)1. If you do not want to track overtime activities, there are 3 options:1.1. Set working hours as “unlimited” and track all the activities in one day.
1.2. Set standard working hours (e.g. 9am-5pm)
1.3. Set flexible working hours (shift duration and earliest possible start)
2. If you do wish to track overtime activities, there are 2 options:
2.1. If you have fixed working hours (e.g. 9am-5pm) you can choose to track every activity outside this time frame, or you can track only the productive activities.
2.2. If you have flexible working hours (e.g. 8 hours shift that can start at any time between 8 am and 11 am) you can choose to track every activity outside this time frame* or only productive activities.
*If an employee starts working at 8am and the shift lasts 8 hours, activities after 4pm will be tracked as overtime. If they start working at 11am, activities after 7pm will be tracked as overtime. All the activities or only the productive ones which happen after 7pm and before 8am are automatically considered as overtime.
- LAPTOP COMPUTERS3. If you do not want to track overtime activities, there are 4 options:3.1. Set working hours as “unlimited” and track all the activities in one day.
3.2. Set standard working hours (e.g. 9am-5pm)
3.3. Set flexible working hours (shift duration and earliest possible start)
3.4. Limit tracking of the activities only to company network
4. If you do wish to track overtime activities, there are 3 options:
4.1. If you have fixed working hours (e.g. 9am-5pm) you can choose to track every productive activity in off-hours
4.2. If you have flexible working hours (e.g. 8 hours shift that can start at any time between 8 am and 11 am) you can choose to track productive activities that happen outside this time frame (e.g. before 8 am and after 8 hours of work, from the moment of clock-in)
4.3. If you limited tracking to the company network, you can track productive activities that happened in off-hours.
- BOTH LAPTOP AND DESKTOP
5.1. Create different groups for desktop and laptop users and adjust settings according to the computer type.
WorkPuls captures time from persons’ computer, meaning that if your people are working in different time zones, our software shows their time as it is for them. You can easily and accurately see when did they have off-days or what was happening on a particular date.
You can allow your employees certain amount of time during the day to hide their used Apps and Websites. You can enable up to 120 minutes of private time and you will be able to see it in reports without any details, and productivity level will remain intact.
If an employee forgets to turn off “Private time”, upon expiration of preset period, WorkPuls proceeds with tracking regularly.
To enable private time, go to Settings > Groups > Group Settings. Select the daily limit for private time and your employee will have the option to start or stop the tracking.
Time and Attendance
Time and attendance is tracked automatically – first mouse movement or keyboard press in one day is considered their clock-in time, while the last activity is their clock-out time. No additional logins/logouts are required.
If you use any kind of existing time and attendance system you can connect to our API and easily compare with time and attendance data captured from your existing RFID, biometric or similar system.
Timeline shows the list of events that occurred in one day.
Blue color represents Computer Activities (A person was actively working on the computer in Productive, Unproductive or Neutral Apps and Websites; this is filled automatically from the data WorkPuls collected and cannot be deleted). White gaps represent Idle time (There was no computer usage recorded during this period). Grey parts are Other activities, which were added manually (Phone calls, Meetings etc.).
Adding manual activity goes like this: Clicking on “Add other activity” button in the upper right corner opens this a window:
This allows adding Other Activities such as meetings or phone calls. You can choose to add them yourself, or you can enable employees to do that. If computer was used during a meeting, manually added explanations will not affect the blue parts in timeline, they will just fill in the white gaps.
This feature is also optional and in order to get it, you have to first enable it in Settings > Groups > Group Settings. That’s where you can also set the number of random screenshots that will be taken in one hour.
You can access screenshots on every person’s individual page, along with all the other data (Time and Attendance, Productivity etc.). It looks like this: