There are only so many hours in a day, so it is kind of expected that we strive to do as much as possible in a day. Most people have most likely spent years building their work habits, both good and bad ones, and they will not immediately change.
The good news is that we all can achieve more in our day. However, it will take a lot of time and it will not be easy but it can be done. If you strive to help your employees think of productivity as an iterative process and ensure that everyone continually makes small changes to the way they work, those small changes will lead to bigger ones, which will then turn into habits.
With that in mind, here are 5 strategies you can introduce in your company that will help you and your employees achieve more in less time and be more productive.
1. Do Your Biggest Tasks When You Are Most Alert
Mark Twain once said: “If it's your job to eat a frog, it's best to do it first thing in the morning. And if it's your job to eat two frogs, it's best to eat the biggest one first.” and this can be applied to your to-do list as well.
Take a look at your task list and find the one task you cannot bear to do and that you will most likely procrastinate on and do it right away. Once you complete that task, you will feel a sense of accomplishment and that momentum that will help you finish the day easily.
2. The Two-Minute Rule
The idea behind the two-minute rule is simple: Make the most of the small window of time you have at work. If you see a task that you know you can finish in two minutes or less, do it immediately.
According to many people that follow the Two-Minute Rule, if you were to complete that task right away instead of later, it will take you less time now than if you were to go back to it later.
3. Invest in an Employee Productivity App
If you run a company, you know how difficult it can be to sustain productivity among your workers. No company can perform at peak levels if not everyone is committed to improving their productivity. Some business owners simply forget to monitor the performance of their employees. This can have a direct impact on the success of your company.
However, it is possible to see how productive each of your employees are without looking over their shoulder. And with the right employee productivity app, the productivity of your employees can even be better.
With an employee productivity app, you will be able to see exactly what your employees are up to each minute of the day. The data you get will help you better optimize everyone's workload so that everything gets done on time while at the same time no one burns out.
Plus, you get to see if your employees are implementing the strategies from this blog post. 😊
4. Peak Hours and Deep Work
Not all people are the same. Some of us are morning people, while others love working at night. You must figure out what your peak hours are. Try to find at least 2 hours every day to dive into harder work and leave the rest of the time for meetings and less urgent tasks.
This will also help you figure out the best times for you to engage in "deep work". Deep work is a concept from professor Cal Newport, which states that some work like emails or instant messaging can be done without much focus, while other work like coming up with new strategies may need more of your focused time, which he coined "deep work."
5. Always Keep the Vision in Mind
Make sure you ask yourself how does what you are doing fit into the overall mission and vision of the company. Sometimes, it is easy to get caught up in all the daily tasks and forget to think about how what you are doing fits in the big picture of your organization.
By understanding how your work supports your company's mission and vision, you can get a sense of engagement, motivation, inspiration, and satisfaction as you complete your tasks. It can also help you feel more connected to your company.
While it sometimes may seem that high productivity is the result of some magic, it usually comes down to figuring out how to overcome workplace challenges. Most tasks can be completed - whether by doing the biggest task first, the smallest tasks as soon as they appear, by investing in an productivity tracker, doing deep work at peak hours, or using any of the other productivity tactics not mentioned here.
Whatever you do, make sure you always start small and continually make changes to the way you work. Only then will you be able to be more productive no matter what you are doing.