Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
OVERVIEW
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
TRACKING METHODS
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
GENERAL MONITORING FEATURES
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Attendance
Activity levels
Keylogger
Geolocation
Remote desktop control
Website/activity blocking
SCREENSHOTS AND RECORDING
Screenshots
Screenshots on demand
Screen recording
PRODUCTIVITY FEATURES
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
ADVANCED SECURITY FEATURES
User behavior analytics
Data loss prevention
Advanced file and web monitoring
REPORTING
Productivity reports
Team reports
Timelines
Email reports
Access management
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
OTHER
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
API
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock
OVERVIEW
Price (per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user + $16Free for up to 75 usersFrom $2.50 per userBasic plan: $30 for 5 users + $5 per additional userFrom $1.50 per employeeFrom $4 per user + $8From $2.20 per user
Free trial30 days14 daysYes14 days14 days14 days30 days
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone, chat and onlinePhone and chatEmail and onlineChat and phonePhone, email, chat and onlinePhone and onlinePhone, email, chat and onlinePhone and online
Knowledge base
Video tutorials
Community forum
API
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Screenshots
App and website usage
Activity levels coming soon
Real-time tracking
TASK AND PROJECT MANAGEMENT
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Invoicing
ALERTS
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
REPORTING
Client login
Productivity analysis
Email reports coming soon
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
OTHER
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
API
On-premise hosting

How to make sure people aren’t slacking when they’re being paid to work?

While it may sound like it’s a completely new concept and a product of modern times, employee monitoring has always been on the minds of business owners. 

Even thousands of years ago, having productive employees was imperative if nothing else, then because it meant saving both the employers’ and employees’ lives and livelihood in the most basic sense. 

Just remember what it took to build the pyramids. 

But can you imagine how much more productive they would have been if they were able to keep track of everything with desktop monitoring software like Workpuls?

So, it stands to reason that the need to keep a close eye on employees has always been present, so it’s not just a passing trend. However, is it also a necessity in all companies?

Let’s examine the evidence. 

How Were Employees Monitored in the Past?

The oldest way to keep an eye on the employees was to have a person do it. Call them manager, supervisor, or controller, their job was predominantly to make sure no one is slacking during working hours. 

And while many would argue the human factor is precisely what ensures the most protection against malversation in the workplace, it’s also not the perfect software for spying on employees. 

Not that that’s what it should be used for. 

In more recent history, a way to ensure employee punctuality and regular attendance were punch cards. Employees would get a card to punch a hole in every time they came and left their place of work. 

However, the system was obviously flawed as the response to it was buddy punching - where a colleague would punch a card for another person and help them cut corners whenever possible. 

It’s proven an unsuitable employee monitoring solution for the modern working environment. 

How Are Employees Monitored Today?

A report from 2018 stated that 94% of organizations deploy some monitoring system as opposed to only 47% in 2017. 

However, with the coronavirus pandemic wreaking havoc on the business world around the globe, all companies have been forced to move their operations online and find alternative ways of monitoring employee behavior. Therefore, these numbers have rocketed sky high in 2020. 

In this new setting, it’s simply become impossible to have a human accurately monitor employees working from home - or another place different from the office. Moreover, with the increase in remote workers all over the world, it’s expected that the numbers keep rising in the foreseeable future as well. 

Therefore, in order to ensure productivity, optimize workload, and ensure data integrity in the process, the need for a tool like Workpuls has arisen to necessity, by all accounts. 

Here are the ways employers can keep track of their workers in modern times. 

Employee Attendance Tracking

The time tracking feature is the basis of all modern monitoring tools and allows the employer to see when their staff starts and finishes working. In a way, it’s a sophisticated virtual card punching system where the employee checks in and out, while the program measures how much time has passed in between. 

While this is a good way of keeping a record that allows the management to access the data when needed, using solely this option leaves a lot to be desired in terms of measuring actual productivity levels of employees. But, if you run a company where the only thing that matters is that your employees clock-in their eight-hour shifts, it’s as good a system as any.

Desktop Activity Monitoring Software 

This type of software keeps track of employee attendance and productivity levels by monitoring them while working. 

It is intended for employees who perform the majority or all of their tasks on their computers by taking screenshots, measuring keystroke density and patterns, mouse movements, etc. and translating it all into work activity. 

The idea behind it is to make employees focus on tasks and minimize distractions both physical and virtual. In practice, just by having this kind of software running on their computers, employees are able to boost their productivity by roughly 20% during the first month of using employee monitoring software. 

Website and App Visit History

By recording which websites and apps users visit on the Internet, management is in the position to encourage or sanction a certain type of workers’ behavior - in accordance with their job description, of course. 

Workpuls is one such tool that allows managers to label websites and apps as productive, unproductive, or neutral based on team members’ roles and responsibilities. 

This is the perfect example that shows that this employee monitoring tool is meant to actively change workers’ habits by analyzing workforce behavior in order to conduct business in a better way.  

Alerts for Undesired Behavior or Idle Time

Another useful option that enables active monitoring is receiving alerts from the monitoring software implemented in your organization. 

To reduce the time wasted in the office, alerts can be sent to both employees and management about long periods of employee inactivity. 

Moreover, for increasing the security of internal systems against cyber threats, management can be alerted about attempts of unauthorized access from the staff to the company infrastructure or suspicious external entities. This is where employee monitoring software becomes the first line of defense in cyberspace. 

GPS Tracking via Mobile Devices

Some industries have no use from desktop recording software since employees are completing their tasks in the field for the most part. In that sense, it’s important for the company to know where their staff is located and for how long in order to follow their productivity. 

Company phones and other mobile devices equipped with the GPS tracking option are the best way to ensure employees are behaving professionally while out of the office, thus software with this option is the best choice for them. 

Call Monitoring on Mobile Phones

While some believe that call monitoring on mobile phones is an intrusive feature of software designed for spying on employees, some companies use it as a necessary evil when they are threatened by the competition and fear employees are leaking trade secrets. 

Ethically, this is acceptable only for company-provided devices, but even if they’re not, the whole approach is very sensitive in the eyes of the law. Hence, most companies dare reach for it only as a last resort. 

Stealth Monitoring on Company Devices

Depending on the company culture, some executives are reluctant to share with their employees that they are being monitored while working. Their excuse is that stealth employee monitoring provides them with a better overview of people’s working habits, more accurate workforce analytics data, and a fairer working environment, but it can also be construed as an infringement on labor rights. 

What they are neglecting, however, is the fact that just knowing that they are being monitored increases employee productivity by 20-30% in the first month alone. 

While this practice is deemed unethical and even unlawful in some countries, it’s not as uncommon as you might think. However, it’s worth mentioning that stealth monitoring software is reserved for devices provided by the company and not employee personal property. 

Target Device Remote Control

An extension of stealth monitoring is remote control over devices used for conducting work. In an era where information is power, companies are vigilant about securing and limiting access to sensitive data as much as possible. 

That’s why a lot of companies that issue phones and laptops where confidential information is stored, go to great lengths to ensure its safety in case of theft by wiping data remotely or storing backups on secure servers. 

Add to that the ability to control who can unlock and lock a device and install apps, and companies have taken keeping tabs on employees to the next level. 

Is Employee Monitoring a Passing Trend or a Long-Term Necessity?

A modern working environment demands modern solutions for different business issues - monitoring employee productivity included. 

Depending on the specific pressures of their industry and business model, each company will have new challenges to respond to in the near future and some of them will include monitoring tools like Workpuls. 

Keeping employee performance on the highest level will, however, always be top priority for ensuring optimal business processes and success. 

That is why you need to choose the best screen monitoring software for your company today - and not waste another minute on not reaching your full potential. 

This article was originally written on August 23rd, 2019 by Aleksa Misic. It was updated on July 16th, 2020 by Aleksandra Djordjevic.

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