Did you ever feel like being watched? It's not pleasant, is it? Today, the use of computer software to monitor employee behavior is getting increasingly popular. The topic of this article will be how to help your employees prepare for this while also keeping their trust.

Benefits

There are many benefits of employee monitoring , and it’s no surprise these kinds of platforms are getting more and more popular among companies. 


The main advantage of a program such as this is that you can monitor your employees and see whether they spend their working hours productively or not. In addition, you can see which websites they visit and how long they spend on their task. Furthermore, you can distinguish yourself which sites are productive, and mark them as positive. Or negative if they aren’t.


If you want to try out a platform like this, there is a bunch of free online monitoring software on the net. 


There isn’t a generally accepted list of best employee monitoring programs, but if you want to find the best software for employee monitoring overall, click here. 


Now that you know the benefits, let’s see why you should always tell your employees they’re being monitored.

Be Specific and Upfront

In order to avoid getting them all paranoid, identify what you'll be monitoring and why in clear and specific terms, and explain the entire monitoring process. This eliminates angst among employees, who may worry they’re being flagged for checking their email too often.


If you're transparent about monitoring and you manage to establish a clear policy, you're well on your way towards avoiding negative feelings and any discomfort among your employees. You should make this policy a part of your employee handbook, and devote special attention to it during onboarding for new employees. You may want to obtain written consent from each new employee during this process.


Make it clear to employees that the monitoring system isn’t in place because you don’t trust them or as a punishment. Explain instead why you chose to implement it and how it can actually have a positive effect on them. For example, you'll be able to measure their productivity in an objective way, which is especially important when the time comes for promotions or pinpointing weaknesses in your processes. In one survey, 92% of employees said that they don’t mind being “spied” upon, as long as they’re convinced the information will be used to help them.


Have a Good Reason for Employee Monitoring


First of all, you need to have a good reason for implementing monitoring software in the first place. Let’s face it, you wouldn’t even think of a tool like this if there isn’t something that’s bugging you. Therefore, you need a valid reason. 


Employees will be more understanding if they know that your intentions are good and backed up. If you opt for a monitoring platform, you should pick the best pc monitoring software that works for you. Furthermore, consult an expert on the matter, and let them help you integrate the platform into your current business. After all, you’re a newbie in all this, and you will need all the help possible.  

Trust


What’s probably the most important is the trust that exists between you and your employees. Trust equals happy workers and therefore more productive work. By telling your employees what your future intentions are about monitoring them, and thoroughly explaining the details (as mentioned in the previous paragraphs) you'll strengthen the team bond. In addition, you need to let them know that the data gathered will stay secured and that it won’t be used in the wrong way.


Statistics show that about 47% of employees don’t think their data is secured. And this is exactly why you should explain to them they don’t have anything to worry about. Most of monitoring software for employers are encrypted and there’s virtually no way for data to be stolen. 


Leadership and Bigger Picture


Great business leaders know their organizations are always a work in progress. Having said that, both you and your employees need to embrace the fact that upgrading the way you work is necessary for progress. And implementing desktop surveillance software is no different. 


When you realize that technology can only help you and make your company better, you’ll be able to make progress and from that point, only sky is the limit.

Conclusion


Let’s face it, implementing employee monitoring software is a big deal. It’s not like buying a new coffee machine for the office kitchen and letting your workers figure it out. This is a bit bigger. But, if you follow some of the steps from this article, you can rest assured you’ll keep a healthy environment in the office, and that your employees will be happy for what you did.


Workpuls Teramind ActivTrak Hubstaff DeskTime Time Doctor RescueTime Kickidler Veriato Work Examiner
OVERVIEW
Price $6/user/month $6/user/month $7.20/user/month $7/user/month $7/user/month $9.99/user/month $6/user/month $9.99/user/month $150/licence/year $60/licence (lifetime)
Free trial 7 days 7 days No 14 days 14 days 14 days 30 days 7 days Yes 30 days
Ease of use Very easy Difficult Very easy Easy Easy Very easy Very easy Very easy Very difficult Easy
TRACKING METHODS
Unlimited (tracker working 24/7)
Fixed (defined working hours)
Automatic (when computer is connected to a specified network)
Manual (start/stop)
Project based (track time only on projects)
GENERAL MONITORING FEATURES
Stealth mode
App and website usage
Real-time monitoring
Offline time tracking
Attendance
Activity levels
Keylogger
Geolocation
Remote desktop control
Website/activity blocking
SCREENSHOTS AND RECORDING
Screenshots
Screenshots on demand
Screen recording
PRODUCTIVITY FEATURES
Productivity trends
Websites and apps labeling
Category labeling
Productivity alerts
ADVANCED SECURITY FEATURES
User behavior analytics
Data loss prevention
Advanced file and web monitoring
REPORTING
Productivity reports
Team reports
Timelines
Email reports
Access management
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app
Mobile app iOS, Android iOS, Android iOS, Android iOS, Android iOS, Android Android
Browser extension Chrome Chrome Chrome
Other Citrix, VMware Chrome OS
OTHER
Support Phone, email, online Phone, email, online Phone, email, online Email, online Phone, email, online, in-person Online Phone, email, online Email, online, Viber, Whatsapp Phone, email, online, support ticket Phone, email, online
Knowledge base
Video tutorials
Integrations comming soon
API
Deployment cloud, on-premise cloud, on-premise, AWS, Azure cloud cloud cloud cloud cloud on-premise cloud, on-premise on-premise
Kronos Humanity Timeclockplus Tsheets Wheniwork Deputy Replicon Jibble EbilityTimeTracker OnTheClock
OVERVIEW
Price (per month)Available upon requestFrom $2 per userAvailable upon requestFrom $6.40 per user + $16Free for up to 75 usersFrom $2.50 per userBasic plan: $30 for 5 users + $5 per additional userFrom $1.50 per employeeFrom $4 per user + $8From $2.20 per user
Free trial30 days14 daysYes14 days14 days14 days30 days
Ease of useDifficultEasyDifficultVery easyEasyEasyDifficultVery easyEasyEasy
FEATURES
Timecard management
Scheduling
Shift Trading
Timesheets
Break time management
Real-time tracking
PTO Management
Payroll
Invoicing
Client billing
GPS tracking
Clock out reminders
Alerts
Manual time
PUNCH-IN METHODS
Web app
Mobile app
Time clock device
Time clock kiosk
Facial recognition
Fingerprint scanning
Geofencing
Group punch-in
REPORTING
Visual reports
Email reports
Time rounding
MANAGEMENT
Permissions
Manager approvals
Add time for others
Integrations
PLATFORMS
Web
Android app
iOS app
Mac desktop app
Windows desktop app
Linux desktop app
OTHER
SupportPhone and onlinePhone and onlinePhone, chat and onlinePhone and chatEmail and onlineChat and phonePhone, email, chat and onlinePhone and onlinePhone, email, chat and onlinePhone and online
Knowledge base
Video tutorials
Community forum
API
Workpuls Hubstaff Toggl TimeDoctor Harvest TimeCamp Timely Everhour Tick TMetric
OVERVIEW
Price (per month) $6 per user $5.83 per user $9 per user $9.99 per user $10.80 per user $5.25 per user $99 for 5 users $7 per user $19 for 10 projects $5 per user
Free trial 7 days 14 days 30 days 14 days 30 days Yes 14 days 14 days 30 days 30 days
Ease of use Very easy Difficult Difficult Very easy Easy Very easy Easy Difficult Very easy Difficult
TIME TRACKING METHODS
Manual
Start/stop buttons
Automatic time mapping
IN-DEPTH TASK AND PROJECT ANALYSIS
Screenshots
App and website usage
Activity levels coming soon
Real-time tracking
TASK AND PROJECT MANAGEMENT
Project adding
Project templates
Project status
Task assignment
Task priorities
Budgeting coming soon
Mark billable/non-billable hours
Payroll calculation
Invoicing
ALERTS
Idle time reminders
Deadline alerts coming soon
Budget alerts coming soon
REPORTING
Client login
Productivity analysis
Email reports coming soon
PLATFORMS
Web
Mac desktop app
Windows desktop app
Linux desktop app coming soon
iOS app Beta
Android app
Browser extension Chrome Chrome, Firefox Chrome Chrome Chrome, Firefox Chrome Chrome, Firefox, Opera, Edge
OTHER
Support Phone and online Email and online Email and online Online Online, email and phone Email, online and support ticket Email and chat Email and chat Email Chat
Knowledge base
Video tutorials
Integrations coming soon
API
On-premise hosting

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