All businesses, no matter in which sector they work in, are aware that even though the tech-heavy world in which we work and live in is full of benefits, it also has many downsides. One of the biggest downsides of the digital age is how problematic it can be to keep data safe.
One of the industries that have largely been affected by this for a long time is healthcare. Healthcare companies collect a lot of data and information about their patients. Many of the information is very sensitive, and as everything around us becomes digital, the sensitive data is becoming increasingly vulnerable to misuses and theft.
Back in 2018, hundreds of data breaches resulted in millions of patient records getting stolen. This was largely the result of ransomware, malware, insider threats, and phishing attacks.
Because of this, many companies in the healthcare space are now relying on remote employee monitoring software like Workpuls, to help them beat these security issues and be compliant with the HIPAA. Let's explore how.
What is HIPAA?
Health Insurance Portability and Accountability Act of 1996 or HIPPA for short, is a United States legislation that provides data privacy and security provisions for keeping medical information safe.
The act contains five titles or sections, with the second Title – HIPAA Administrative Simplifications, being the one that people in healthcare refer to when they talk about HIPAA compliance. The purpose of HIPAA is to provide continuous health insurance coverage to workers that lost or are changing their job, as well as to reduce the administrative burdens and healthcare costs by standardizing the electronic financial and administrative transactions.
Workpuls Features to Help You Be HIPAA Compliant
Workpuls can help your healthcare company see how the computers of their employees are used as well as the data they collect is being stored.
One of HIPAA's privacy rules states that it is the healthcare company's responsibility to protect their patient's information. If a healthcare company fails in protecting the patients' information, even when it is accidental or a result of data theft, it could result in serious consequences. That is why healthcare companies need insight so that they can prevent insiders from violating or compromising patient data.
With Workpuls' state-of-the-art remote employee monitoring features, you can easily keep track of your employees' activities and in real-time know exactly what your employees are doing on their computer, no matter where they are located. With our remote employee monitoring software, you can be sure that the patient information remains secure.
People working in healthcare have to take all the necessary steps to keep personal medical information consistent with the patient's preferences. HIPAA sets detailed rules regarding privacy, access, and disclosure of information. It permits doctors or other healthcare practitioners to share patient info with other people.
With Workpuls, you can ensure that you are keeping both your patients' and your employees' sensitive info private and protected. To do this, Workpuls allows you to disable activity tracking and taking screenshots in specific apps and websites and during specific times, which is the best way to stay HIPAA compliant while enjoying all the benefits of a remote employee monitoring software.
Sometimes, data will get lost. However, an enforcement rule of HIPAA states that healthcare companies need to account for the data they lose, which also implies financial penalties. With our remote employee monitoring software, you have the needed tools to determine who is responsible for the incident.
Since Workpuls monitors the computer activity of users, it will not be hard to figure out who accessed the lost data. From there, you can do further investigations into exactly what happened to the data.
Another rule of HIPAA supports the need for documenting, record keeping, and corroboration. Failure for healthcare companies that come short can result in fines. With Workpuls, you can easily be compliant with this, as the data Workpuls records is stored in your account.
What Are Your Next Steps?
Now, more than ever, there is a need for all companies to establish proper security guidelines. In addition to that, all companies operating in the healthcare space must comply with HIPAA. For the time being, HIPAA is likely to remain the de facto national standard for healthcare-related security and privacy regulations. If your company is working in the healthcare sector, you should adopt a secure and proactive mindset. Just relying on traditional cybersecurity software is not enough these days.
Using employee monitoring software in your healthcare company allows you to easily secure your company from the inside. With the ability to effectively keep track of the activity of your employees, you can easily and transparently achieve and stay compliant with the HIPAA.